Document Control Technician II

Description

• Support for project teams in organizing workflows and approvals.
• Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.
• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb. This includes internal records of the Airports Development Group (ADG), and those processed with external entities such as City Agencies, consultants, and contractors.
• May be assigned training duties to train new staff on document controls procedures.
• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project records and the control and distribution of documents in PMWeb.
• Manage flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Participation in project meetings, as necessary.
• May be designated as a lead Document Control Technician on a project or element.

Requirements

• Certification for document control professionals highly desirable
• Document processing experience at large international airports preferred
• Experience in a large-scale, billion-dollar public-sector construction program highly desirable.
• Must be highly organized and detail oriented.
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Must be detail oriented and highly organized
• Demonstrate proficiency with Microsoft Office suite of software products, Ex. Excel, Word, etc.
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• Proven accuracy, reliability, and completeness in job accomplishment.
• Effective oral and written communication skills.
• Experience with large-scale Document Control Software is preferred, PMWeb and/or Documentum highly desirable.
• Previous experience in a construction environment is highly desirable.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required.
• Two-year technical degree
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• Experience with Adobe Acrobat is required.
• 5-10 years’ experience with document processing and data management.
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
• Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance