Banquets Administrative Assistant, - Waldorf Astoria New York

Description

• Assist with day-of-event coordination, including setup and guest relations
• Process banquet checks
• Create and distribute daily, weekly, and monthly event reports by 2pm each day
• Answer and route calls, manage inquiries, and maintain client communication
• Maintain calendars and files for catering and banquet events
• Process purchase orders and vendor/client invoices
• Order and manage office supplies and catering materials
• Prepare weekly payroll for Banquet Servers, Bartenders and Houseman
• Organize and maintain event files and documentation
• Banquet Server Scheduling
• Prepare and post in Banquet officer banquet event orders and diagrams (BEOs)

Requirements

• Strong organizational and multitasking abilities
• Business attire expected; professional appearance required
• May require lifting up to 25 lbs. and standing/walking for extended periods
• Prior experience in hospitality or administrative roles (2–3 years preferred)
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple projects under tight deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook); catering software experience is a plus
• Professional demeanor and attention to detail

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance