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Property Associate
Jll
Property Associate responsible for managing day-to-day operations, contract management, budget preparation, lease abstract, accounting, tenant relations, and operations schedule management.
21d ago
$26 - $27
Junior (1-3 years)
Full Time
New Century, KS
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
contract management
budget preparation
document management
tenant services
operations audit
accounting accruals
- Update and file all documents for Vendors and Customers in electronic files and hard copy if applicable to ensure that contract and lease administration files are accurate and up to date.
- Budget Preparation – Assists team members with budget preparation for the property as requested by AGM/GM.
- Coordinate any movement of employee workstations – including cubicle / office relocations and equipment within.
- Maintain a record of cubicle assignment and update as needed.
- Operations Audit – Assist FSRE /EHS staff in preparation of annual Operations Audit.
- Work with engineering staff to ensure discrepancies and address in next staff meeting.
- Team Meetings – PA is responsible for managing the bimonthly team meetings, this includes developing agenda, leading the meetings and circulating notes within 24 hours of meeting.
- Contract Management – PA has full responsibility for all facets of contract management in all assigned contracts, this includes however not limited to bidding, day-to-day management of service including scheduling and managing monthly meetings.
- Electric Consumption Tracking – Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units.
- Management Audit/CEP – Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually in the assigned categories. PA has full responsibility for all audit-related requirements in the assigned categories.
- Lease Abstract – primary responsibility to prepare all lease abstracts.
- Responsible for monthly reporting to include accruals, executive summary, variance report and compiling final report for Client.
- Develop and manage annual operations schedule and review in each team meeting.
- Tenant Handbook – Review, update, revise, and distribute to tenants.
- Tenant Move-In’s/Move-Out’s – coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary.
- Responsible for monthly reporting – executive summary and variance report.
- Tenant Meetings – Plan agenda for meetings and have approved by Manager (at least 1 per quarter).
- Service Contracts – Draft service contracts as requested by managers within 24-48 hours of the request for review by the manager.
- Back up to TSR when TSR is on PTO.
- Planning and Organizing – Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, meet deadlines and use resources effectively and efficiently.
- Maintains accounts receivable, including following up with tenants as necessary on aged delinquency, submit to ownership weekly.
- Manual Adjustment Forms – PA prepares manual adjustment forms for Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys). TSR also completes this function.
- Accounts Receivable – Print aged Delinquency report on the designated day each month. PA is responsible for following up with tenants and sending delinquency letters for charges over 30 days old. Report is submitted to Client weekly.
- Tenant Notification – Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, as a back up to TSR.
- Tenant Service Request – PA is responsible for daily review of TSR’s noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc.
- Responsible for weekly building inspections based on developed schedule.
- Responsible for monthly accounting accruals and work order reclasses.
- Safety Warden Meetings – Work with Security Director and Site EHS / FSRE staff to plan an annual safety warden meeting.
- W-9’s – responsible for obtaining W-9 forms when TSR is on PTO.
- Customer Service – Provide superior customer service to all tenants, clients, contractors, and vendors at all times.
What you bring
interpersonal savvy
microsoft office
1–3 years
written/oral
bachelor’s degree
learning fly
- Interpersonal Savvy – Relates well to professionals both inside and outside the organization uses diplomacy and tact.
- Learning on the Fly – Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
- Microsoft Office proficiency
- Minimum 1 – 3 years in a workplace setting
- Written/Oral communications – Ability to speak and write clearly and concisely, get messages across that have the desired effect.
- Self-Starter – Able to start and complete projects independently.
- Time Management – Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
- Commercial Real Estate Experience a Plus
- Attention to Detail – Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
- Bachelor’s Degree Business or commensurate experience
- Dealing with Ambiguity – Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- comprehensive background check may be required
Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
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