Executive Assistant

Description

• Proposal Coordination Assist with proposal development, including coordinating proposal schedule, creating and maintaining project descriptions, preparing and maintaining staff resumes, and helping with copywriting and copyediting.
• Log, organize, and distribute document submittals.
• Manage the Atlanta office’s Administrative Assistant and serve as a back-up to this role on occasion when needed.
• Coordinate internal and external resources to ensure operations run efficiently.
• Maintain confidentiality and handle sensitive information related to the company and its employees with discretion.
• Prepare and submit expense reports for office leadership.
• Plan, coordinate, and/or support on- and off-site events, including researching alternatives, coordinating with venues/vendors, and managing logistics.
• Maintain professionalism with all staff, clients, vendors, and industry stakeholders.
• Arrange catering for meetings.
• Coordinate with IT department for office equipment.
• Document Controls Assist with production of technical documents, including writing, proof-reading, formatting, copying, and assembling. Log, organize, and distribute document submittals.
• Support marketing efforts: coordinate meetings, perform research, and develop marketing materials.
• Serve as point of contact for building management.
• Assist with proposal development, including coordinating proposal schedule, creating and maintaining project descriptions, preparing and maintaining staff resumes, and helping with copywriting and copyediting.
• Coordinate schedules to set up meetings.
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
• Operations Support Plan, coordinate, and/or support on- and off-site events, including researching alternatives, coordinating with venues/vendors, and managing logistics. Assist with onboarding new colleagues. Assist in obtaining annual business licenses, corporate dues, and local sponsorships. Alongside the office’s Administrative Assistant: Serve as point of contact for building management. Ensure office supplies are stocked and organized. Coordinate with IT department for office equipment. Arrange catering for meetings.
• Assist with onboarding new colleagues.
• Executive Support Support office leadership team. Coordinate office projections. Write, edit, format, and review correspondence, reports, and other written materials. Coordinate internal and external resources to ensure operations run efficiently. Coordinate schedules to set up meetings. Attend meetings, take notes, and provide meeting summaries. Prepare and submit expense reports for office leadership. Manage the Atlanta office’s Administrative Assistant and serve as a back-up to this role on occasion when needed.
• Alongside the office’s Administrative Assistant: Serve as point of contact for building management. Ensure office supplies are stocked and organized. Coordinate with IT department for office equipment. Arrange catering for meetings.
• Attend meetings, take notes, and provide meeting summaries.
• Assist with production of technical documents, including writing, proof-reading, formatting, copying, and assembling.
• Marketing and Business Planning Support marketing efforts: coordinate meetings, perform research, and develop marketing materials. Participate in business development meetings, distribute action items, and monitor the completion of tasks.
• Support office leadership team.
• Assist in obtaining annual business licenses, corporate dues, and local sponsorships.
• Participate in business development meetings, distribute action items, and monitor the completion of tasks.
• Write, edit, format, and review correspondence, reports, and other written materials.
• Ensure office supplies are stocked and organized.
• Coordinate office projections.

Requirements

Hazen and Sawyer is seeking a proactive and energetic Executive Assistant (EA) to join our Atlanta office. This in-office position will provide high-level administrative support and assistance to the office leadership and other staff (4 days/week, 30+ hours/week). This role requires local travel throughout metro Atlanta and may include short-term travel to conferences / events to support the Atlanta office. Occasional work outside of normal business hours may be required (typically for events).

• Ability to take direction and complete tasks with minimal supervision.
• Excellent written and verbal communication skills, with the ability to interact with a variety of staff, clients, and vendors.
• A strong work ethic, efficient work methods, and excellent attention to detail.
• A valid Georgia driver’s license with ability to utilize a personal vehicle to travel locally.
• A minimum of 10 years of experience working in an office environment performing administrative duties and providing support to managers and/or company leadership.
• Ability to lift and carry up to 50 pounds on a regular basis.
• Professional degree or equivalent work experience.
• Strong multi-tasking skills: ability to organize and coordinate multiple concurrent tasks to completion.
• Proficient with Microsoft Office software and an aptitude for learning new software and systems.

Benefits

• Comprehensive health benefits (medical, dental, vision, and prescription plans)
• Short and long-term disability, and employer paid life insurance
• A flexible hybrid work schedule supports today's busy professionals.
• Starting pay range for this position depends on skills, experience, education and geographical location
• Paid holidays, floating holidays, and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
• Pre-tax flexible spending plans for medical, dependent care, and transportation

Training + Development

Interview process

Visa Sponsorship

Security clearance