Operations Admin

Description

• Support the preparation Sales/Use taxes, forms and reports, lien law and lien releases, MBA/SBA reporting requirements.
• Assist with job bookings.
• Provide a professional first point of contact for guests and staff.
• Permitting submittals and follow ups
• Providing Weekly Operations reports for site
• Support and help lead employee engagement initiatives
• Maintain and update various Excel workbooks for use tax, fixed assets and sales analysis, etc.
• Support Inventory, Planning and Purchasing systems as required
• Final receipt incoming PO’s submission into system for payment
• Process administrative request forms such as change orders, updates, and document revisions.
• Manage incoming calls, emails, and inquiries, ensuring timely routing and follow-up.
• Complete all prevailing Wage Reporting to appropriate government agencies and customers.
• Provide daily finance/accounting support related to account reconciliation, and additional ad hoc accounting duties.
• Internal sales (quoted, booking, shipment) reports, commission reports/checks, and analysis.
• Support day-to-day office administrative functions (scheduling, supply ordering, mail distribution, etc.).
• Preparing Payroll for Paycom
• Provide Certificate of Insurance to Customers
• Track order or project statuses and communicate updates to internal teams and external customers.
• Prepare, update, and distribute internal communications and customer correspondence.
• Provide general administrative support to management and teams as needed.

Requirements

• Associate’s degree in Finance, Human Resources, Operations, or equivalent experience.
• Ability to work effectively in a team environment.
• Ability to multi-task in a challenging environment.
• High attention to detail and accuracy.
• 2 years of HR/Payroll/Benefits/Office Administration Experience
• Proficiency in MS Office Suite (i.e., Word, Excel, PowerPoint, and Outlook).
• Direct knowledge of Invoicing/Billing, A/P, A/R, Payroll, and Financial Statements
• Experience with general accounting systems i.e. Quick books, Visual 9, SAP.
• 2 years of Operational Accounting experience. (manufacturing preferred)
• V9/Tacton Integration
• Self-motivated and able to work independently with minimal supervision when required.
• Exceptional work ethic, time management, and organization skills.
• Advanced spreadsheet and analytical skills preferred.
• Excellent verbal and written communication skills.

Benefits

• Salary Range: $25.00 - $31.00 (actual compensation will be determined based on experience, location, and in keeping with local legislation).
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• 401(K)/ Company Match/ Non-Elective
• Medical/Dental/Vision/Life Insurance
• Generous Paid Time Off (PTO)

Training + Development

Interview process

Visa Sponsorship

Security clearance