Coordinator-Ops

Description

• Coordinates and implements best purchasing/pricing practices.
• Researches and analyzes invoices or other charges, makes recommendations and resolves discrepancies with vendors.
• Makes recommendations for continuous improvement.
• Assists with fleet management and mobile communications for field locations.
• Actively participates in safety programs and initiatives.
• Prepares and reviews operating expense forecasts, journal entries for capital and operating expense accruals, cost tracking reports, and assist field with expense processing.
• Trains others in procurement and expense processes, tracks training.
• Performs accurate and timely processing of invoices for payment for assigned Transmix locations (5) that is compliant with Kinder Morgan policies and procedures including but not limited to invoice processing, expenses, purchasing, budgeting, vendor creation, etc.
• Coordinates budget and spending for projects as assigned, prepares cost projections, processes and analyzes bids and purchases, requests job numbers/PRNs, reviews cash flow, prepares reports.
• Assists with staff changes, office moves, events and meetings.
• Assists with budgeting, cost projections and bid analysis.
• Coordinates new vendor setup, RFS/RFM submittal, purchase order requests, AFE creation, maintains agreements for services and assists with research for new sources with field locations.
• Performs variance analysis budget versus actuals, reconciles P-card purchases, reviews and corrects entries

Requirements

• College degree preferred, but not required.
• High school diploma or equivalent preferred.
• Must be flexible and able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.
• Normal bending, stooping, and twisting in an office environment.
• Proficiency with computer applications, including Microsoft Excel, Word, and Outlook.
• Must be dependable, maintain confidentiality and work cooperatively with others.
• Excellent PC skills, proficiency in Microsoft Office applications, including extensive use of Excel.
• Must be a problem solver with the ability to find resolutions.
• A satisfactory driving record as determined by the Company and current, valid State driver’s license are required.
• Must be able to work well in a team and/or with limited supervision, take direction, adhere to required work schedules, focus attention on details and follow work rules.
• Effective oral and written communication skills with internal departments, vendors and customers.
• Minimum 3 years general administrative, accounting or equivalent experience with solid knowledge of general office procedures, including record maintenance systems, budgeting and purchasing.
• Must be a detail-oriented professional, effective at prioritizing and planning multiple tasks.
• Must be able to successfully perform multiple tasks simultaneously, work within strict and changing deadlines while maintaining high quality of work product.
• Must be proactive, exercise good judgment and resolve issues.

Benefits

• Occasional overtime and extended work hours during high volume periods including but not limited to month/quarter/year end close, in cases of emergencies or business needs.

Training + Development

Interview process

Visa Sponsorship

Security clearance