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Senior Project Coordinator, Mission Critical (AFG)
Je Dunn Construction
The job involves providing administrative and project coordination support for large-scale industrial, manufacturing, data center, and semiconductor projects within JE Dunn's Advanced Facilities Group (AFG).
15d ago
Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
El Paso, TX
Onsite
Company Size
4,000 Employees
Service Specialisms
Construction services
Project Management
General Contractor
Design
Engineering
Technical Services
Turnkey
Consulting
Sector Specialisms
Advanced Industries
Aviation
Federal
Healthcare
Justice
Industrial
Mission Critical
Sports
Role
What you would be doing
bid support
rfc management
doc coordination
compliance tracking
stakeholder communication
project support
- Solicits and applies feedback to improve quality and service.
- Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
- Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
- Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
- Processes information within specific timeframes in order to maintain efficiency and timeliness.
- Issuing and/or preparing bond memos
- Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
- Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
- Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete tasks.
- Provides timely and effective communication to internal and external stakeholders.
- May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.
- Prepares advanced correspondence and non-standard communications, using independent thinking.
- Setting up, issuing, and fully executing subcontracts
- Compiles and modifies potential change items (PCIs) with limited oversight.
- Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
- Manages difficult or emotional customer situations promptly and efficiently.
- Processes advanced and/or unique reports as needed, based upon knowledge of more advanced project systems and information.
- Functions as subject matter expert on best practices and processes and shares knowledge and expertise with team members.
- Supports project management during the award process by;
- Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
- May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
- Supports job set-up and updates the system as needed to reflect changes.
- Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
- Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
What you bring
high school diploma
je dunn
communication
attention to detail
team collaboration
project support
- Knowledge of organizational structure and available resources
- 3+ years administrative or clerical support experience (Required)
- Proficiency in JE Dunn project management software – Intermediate
- Communication skills, verbal and written – Intermediate
- Ability to deliver quality through attention to detail – Intermediate
- Shares subject matter expertise to support teamwork and deliver results.
- May require periods of travel
- 5+ years administrative or clerical support experience (Preferred)
- Organizational skills – Intermediate
- Knowledge of construction industry terminology and documents – Intermediate
- Ability to build relationships and collaborate within a team, internally and externally – Intermediate
- Business acumen and critical thinking ability – Intermediate
- High School Diploma or GED (Required).
- 3+ years construction project support experience (Preferred)
- Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling
- Frequent activity: Sitting, Viewing Computer Screen
- Proficiency in MS Office – Intermediate
- Must be able to lift up to 10 pounds
- Ability to perform work accurately and completely, and in a timely manner
- Knowledge of administrative, office and billing procedures – Intermediate
- Must be willing to work non-traditional hours to meet project needs
- Ability to learn and use a variety of software, tools and systems necessary to meet business needs
- Utilizes discretion and integrity with highly confidential and sensitive information.
- Demonstrates positive approaches to adapting to change. Supports project, work program and corporate change initiatives.
- Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
- Experienced with performing work tasks associated with full project life cycle.
- Normal office environment, but may be exposed to extreme conditions (hot or cold)
- System access to dashboards
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- company conducts background checks as part of the hiring process.
People also searched
Company
Overview
1924
Year Founded
The company was established in 1924, marking the beginning of its journey in the construction industry.
- Headquartered in Kansas City, the company operates across a wide range of sectors, including commercial, residential, healthcare, and government.
- With a track record of delivering complex and high-quality projects, the company is known for its expertise in managing large-scale construction.
- The company’s commitment to innovation and safety has earned it recognition as a leader in the industry.
- Projects range from hospitals and universities to sports stadiums and office buildings, showcasing the company’s versatility.
- The company has consistently earned industry awards for excellence in construction and project management.
- Integrity
- Teamwork
- Stewardship
- Respect
Net Zero by 2050
Carbon Neutrality Goal
Aiming to achieve net zero emissions by the year 2050, marking a significant commitment to combating climate change.
20% energy reduction
Energy Efficiency Target
Planning to reduce energy use in operations by 20% by 2025 through improvements in energy efficiency and sustainable practices.
- Implementing sustainable building practices with a focus on energy efficiency, waste reduction, and low-impact materials
- Investing in renewable energy solutions and energy-efficient technologies
- Tracking and reporting on carbon emissions, waste diversion, and water conservation
- Committed to increasing the representation of women in leadership roles
- Ensuring equal opportunity in hiring, promotion, and compensation
- Developing employee resource groups to support a diverse and inclusive workforce
- Regularly conducting diversity and inclusion training for all employees
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