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Copeland

Executive Administrative Professional

Company logo
Copeland
Leading provider of refrigeration and HVAC solutions for various industries worldwide.
Provides executive admin, project management, and strategic support to senior leaders.
13d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
St Louis, MO
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Engineering
Project Management
Consulting
Design
Technical Services
Sector Specialisms
Commercial
Industrial
Cold Chain
Residential
Biomass Electrical Contracting
Electrical Design and Construction
Electrical Distribution
Electrical Instrumentation
Role
What you would be doing
project management
expense management
travel coordination
document management
meeting scheduling
stakeholder liaison
  • Document meeting actions, track commitments, and ensure timely follow-up to move initiatives forward.
  • Coordinate the purchase and maintenance of office equipment, supplies, and technology systems.
  • Be responsive and available to support executives’ needs via email, text, and phone calls, including outside normal business hours when necessary.
  • Facilitate communication and alignment across departments, proactively identifying and resolving issues to enable effective decision-making.
  • Support preparation and follow-up for Board meetings, executive committees, and senior leadership forums.
  • Assist in strategic planning, preparing executive briefings, and synthesizing information for leadership discussions.
  • Answer and direct incoming calls; greet, direct, and assist visitors with professionalism.
  • Schedule and coordinate meetings and appointments including team meetings, gate reviews, customer visits, lab tours, and executive calendars.
  • Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.
  • Coordinate and help execute off-site leadership meetings, team summits, and customer events.
  • Serve as a trusted partner to executives by managing key projects, initiatives, and cross-functional priorities from inception through completion.
  • Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.
  • Prepare and manage complex travel scheduling for executives, including domestic and international arrangements.
  • Draft and prepare correspondence for internal communications, executive announcements, and external stakeholder engagement.
  • Maintain and create office documents, department reports, customer files, including legal contracts, with accuracy and discretion.
What you bring
bachelor’s
microsoft office
project management
oracle
5+ years
executive support
  • Budget and office management experience.
  • Bachelor’s degree preferred.
  • Outstanding writing, editing, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
  • Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.
  • Legal work authorization in the United States – sponsorship will not be provided.
  • Comfortable working in a fast-paced environment with a positive, proactive attitude.
  • Superior organizational skills; self-motivated, resourceful, detail-oriented, and energetic.
  • Minimum 5 years of relevant experience or equivalent combination of education and experience.
  • Ability to travel up to 5% of the time.
  • Experience supporting publicly traded company executives and interacting with Boards of Directors.
  • Experience with project management tools and methodologies (e.g., MS Project, Smartsheet, Asana) is highly desirable.
  • Familiarity with Oracle or similar enterprise systems.
  • Ability to apply critical business insight and provide strategic recommendations.
  • Proven ability to organize, facilitate, and execute large-scale meetings, events, or customer-facing summits.
  • Demonstrated project management skills, including the ability to manage timelines, drive initiatives, and coordinate across multiple stakeholders.
  • Excellent communication and interpersonal skills, with a proven ability to handle confidential information and manage multiple priorities effectively.
  • Experience supporting senior executives such as Presidents, CFOs, or Functional VPs.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
  • sponsorship will not be provided; candidates must have legal u.s. work authorization.
  • applicants with temporary visas (e.g., e, f-1, h-1, h-2, l-1, b, j, tn) are not eligible.
Security clearance
Information not given or found
Company
Overview
90 Years
Experience in Refrigeration
The company has a deep history in refrigeration and HVAC systems, contributing significantly to the industry's evolution over decades.
  • They are a trusted name in providing advanced solutions for both residential and commercial sectors.
  • Their products range from energy-efficient compressors to cutting-edge refrigeration technology.
  • Copeland has been a key player in the global push for sustainability, offering energy-saving solutions.
  • The company frequently partners with global brands, delivering impactful projects in industrial and commercial sectors.
  • They are known for creating custom solutions tailored to the unique needs of each project.
  • A standout achievement includes their work in the energy and utilities sectors, delivering high-efficiency cooling and heating solutions.
  • Copeland’s legacy is built on innovation, quality, and a commitment to improving refrigeration technology.
Culture + Values
  • Customer Focused: Dedicated to understanding and exceeding customer expectations.
  • Innovation: Continuously pushing the boundaries of technology to provide exceptional solutions.
  • Integrity: Doing the right thing, even when no one is watching.
  • Excellence: Striving for the highest standards in everything they do.
  • Teamwork: Collaborating and respecting one another to achieve common goals.
Environment + Sustainability
Net Zero by 2050
Carbon Emissions Target
A commitment to achieving net zero greenhouse gas emissions by the year 2050.
  • Focus on energy efficiency, resource conservation, and waste reduction in manufacturing processes.
  • Partnerships with customers and suppliers to drive sustainable solutions.
  • Development of energy-efficient products that meet the needs of industries and customers while reducing environmental impact.
  • Ongoing investment in renewable energy sources and sustainable materials.
Inclusion & Diversity
24%
Women in Leadership
Reflecting the company's commitment to gender diversity in its leadership ranks.
  • Strong focus on creating an inclusive work environment where diverse talents and perspectives are valued.
  • Implementation of training programs to foster inclusivity and cultural awareness.
  • Focus on recruitment and career development programs for underrepresented groups.
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