A&E Project Officer

Description

• Assists in tracking and reporting MWBE Consultants’ participation and compliance.
• Reviews and track contract modifications, supplemental agreements, and payment requests in RCMS.
• Assists in coordinating activities between different SCA departments.
• Provides logistical and administrative support during meetings.
• Identifies operational challenges and recommend process improvements and risk mitigation strategies to the Studio Director.
• Prepares and assists in issuing directive memos generated by the Studio Director.
• Facilitate communication between MWBE firms and SCA internal departments.
• Assists the Studio Director in overseeing the performance of all in-house design-related activities, from development through completion.
• Assists with monitoring MWBE consultants’ performance evaluation reports.
• Assists in the assignment of MWBE consultant tasks and the monitoring of workload distribution.
• Prepares and assists in issuing meeting agendas, meeting minutes, and communications with internal and external stakeholders.
• Maintains different Architecture & Engineering program status tracking.
• Assists in establishing operational workflow, templates, standardized process documentation, and reporting systems.
• Supports the Director in day-to-day operational oversight of the Architecture & Engineering Operations & Small Business Unit Studio.
• Monitors risk areas, report them to the Studio Director, and recommend corrective actions.
• Assists with development and monitoring of MWBE consultants’ workload, goals and objectives.
• Prepares executive summaries, weekly briefs, metrics charts, and activity reports for leadership.

Requirements

• Strong organizational, analytical, and multitasking skills with attention to detail.
• Minimum 3 years of relevant experience in project management and 5 years in Architectural Design and operational support.
• Bachelor’s degree in Engineering/Architecture/Construction Management/Business Administration, or related field.
• Familiarity with SCA policies, capital planning, design management, procurement standards, and contract structures is a PLUS.
• Excellent written and verbal communication abilities.
• Proficiency with MS Office (Excel, Word, Project), and reporting tools such as Microsoft Project or equivalent.
• Experience with consultant relations, vendor coordination, and public-sector workflows.
• Ability to collaborate with internal departments and external consultants.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance