Description
title analysis
crm buildout
payment reporting
lease tracking
document scanning
process improvement
As Scout's Real Estate Administrative Assistant, you will help Scout deliver on its commitments to an important group of business partners, landowners, while working closely with internal and external Land Agents, Project Managers, Real Estate, and Development Legal teams. This person will report directly to the Manager of Real Estate.
- Assist in the analysis of title documents to determine ownership, identification of title/ownership issues, and recommend appropriate steps for resolution.
- Coordinate with our Project Managers and Accounts Payable stakeholders to provide workflow updates and address any issues.
- Distribute W9 and payment instruction documents to relevant internal parties.
- Assist with external vendor setup, equipping them with Scout materials as necessary, and maintaining inventory of said material. Across all of these duties, we will look to you to help improve the processes used to complete them. During this stage of critical company growth, you will help identify ways to further enhance team efficiency. These improvements may be driven from your past experiences, your ability to connect with and solicit input from our team members, from research you do, and any other sources of inspiration.
- Take on new projects and duties as assigned by team.
- Maintain digital and hard files and documentation thoroughly and accurately for multiple projects.
- Scan and save the signed agreements using to our online filing system and input pertinent agreement information into our CRM
- Aid in the continued buildout of our internal Real Estate CRM and help train other internal and external stakeholders.
- Review incoming agreements for accuracy and organize the completed leases and all addenda for company officers' signature.
- Run quarterly reports summarizing upcoming monthly payments and route to appropriate internal team members for approval.
- Mail out the fully executed agreements and recorded memos to landowners and file the original hard copies on site, and file expense reports accordingly.
- Track lease terms and notify internal team members of upcoming lease expirations, issuing lease extension correspondence as necessary.
Requirements
notary
microsoft office
2+ years
us authorized
detail-oriented
problem solving
Initiative. Resourceful self-motivators who thrive in a fast-paced, entrepreneurial environment because of their exceptional leadership, work ethic, and organizational skills.
This mostly clerical position provides exposure to one key aspect of renewable energy project development and operation - landowner relations. It could be suited to a veteran data entry specialist or someone looking to get a foot in the door of the renewable energy industry. It requires a high capacity for work, a desire to help others succeed, and a facility with multiple technology platforms.
The Real Estate Administrative Assistant will be based in our Boulder, CO office, on a hybrid schedule of at least 3 days in the office per week. Job Type: Full-time
Intelligence. Problem-solving learners who can make informed decisions quickly and create innovative and pragmatic solutions to challenging problems.
- High school degree (required) and 2+ years of work experience or a bachelor's degree.
- Ability to maintain information confidentiality and handle with discretion.
- Ability to abstract lease terms and conditions from our leases and input into our internal software platform for payments and reporting purposes.
- Authorized to work in the United States without sponsorship.
- Holds a current Notary Public commission or be qualified and able to become a Notary immediately.
- Detail-oriented self-motivator with exceptional organizational skills.
- IT fluent with experience on various platforms. (Microsoft Office required. TeamDesk and usps.com preferred.)
- Creative and resourceful approach to solving problems efficiently and effectively.
- Ability to multi-task and arbitrate between conflicting priorities with clear target setting and follow- through capability in a fast-paced work environment.
- Excellent verbal and written communication skills.
Benefits
Teamwork. Respectful and appreciative colleagues with strong interpersonal skills and a commitment to fostering positive relationships across organizational boundaries to deliver on shared team goals.
Target base salary: $55,000-$65,000 (Negotiable for the right candidate). Attractive bonus potential.
Scout offers a full range of benefits, including medical/dental/vision insurance with attractive premiums, 401(k) match, STD, LTD, an Employee Assistance Program, and a range of optional supplemental insurance coverage.
Training + Development
Information not given or found
