Administrative Assistant

Overview

Admin support for engineering projects: finances, docs, scheduling, and office tasks.

Key Responsibilities

• budget management
• cost estimating
• invoice processing
• schedule development
• financial reporting
• documentation management

Tasks

-Perform general office duties, including scheduling, processing, registrations, and authorizations. -Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms. -Support proposal development, cost estimating, and agreement preparation. -Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up. -Assist in organizing and editing project manuals and specifications. -Develop and maintain project schedules, budgets, and resource allocation plans. -Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed. -Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.

Requirements

• deltek vantagepoint
• microsoft office
• excel
• associate’s degree
• 2+ years
• project management

What You Bring

-Strong communication, analytical and problem-solving skills. -Two plus (2+) years of experience in project management, administration, finance, or related role. -Knowledge of project management principles is a plus. -Associate’s degree or equivalent in Business, Finance, Marketing, Architecture, Engineering, or related field. -Ability to learn and become proficient with Deltek Vantagepoint and other business management software platforms. -Proficiency with Microsoft Office applications, particularly Excel and Outlook.

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Benefits

-Professional development support (training, conferences, certifications). -Comprehensive benefits package (health, dental, vision, retirement, etc.). -Competitive salary & performance-based bonuses.

About C.T. Male Associates Engineering, Surveying, Architecture, Landscape Architecture & Geology, Dpc

-Specializing in engineering, surveying, architecture, landscape architecture, and geology. -Offers a wide range of services to private and public sector clients. -Focuses on delivering innovative, high-quality solutions. -Projects include large-scale infrastructure improvements and detailed surveying/architecture for residential and commercial developments. -Known for technical expertise and managing complex, multi-disciplinary projects. -Committed to delivering sustainable solutions, blending engineering with environmental consciousness. -Navigates challenging regulatory landscapes to deliver successful outcomes. -Key player in shaping regional infrastructure through work in energy, transportation, water resources, and heavy civil projects. -Fosters collaborative partnerships with clients to create long-lasting impacts on communities.

Sector Specialisms