Team Administrator

Description

• Manage and coordinate the Senior Leader’s calendar of internal and external meetings, including all professional engagements, liaising with other Executive and Senior Leadership Team Personal Assistants as required, to ensure effective use of time.
• Gather information, compile reports, and maintain these to support the activities of the Senior Leader.
• Manage all travel requirements and bookings for the Senior Leader within policy and budget.
• Meeting management – prepare appropriate documentation for meetings.
• Act as first point of contact for the Senior Leader, managing and coordinating the Senior Leader’s mailbox, responding to requests for information and escalating requests requiring action to the Senior Leader.
• Organise Site Visits offsite from beginning to end, ensuring compliance with Health and Safety practices at all times.
• Accurately file necessary documentation effectively and maintain the document management system to ensure ease of access.
• Prepare briefing packs, meeting papers and all other documentation, including chasing and coordinating agreed actions and responses as required, to ensure meetings run smoothly.
• Format presentations for use in senior management meetings to create clear and high-impact presentations.

Requirements

• Relationship building skills with the ability to meet and manage visitors to the directorate and influence across a wide variety of stakeholders.
• Computer and IT skills, including usage of Microsoft suites, Outlook and Microsoft Teams.
• Ability to produce clear, understandable, and grammatically correct minutes and documents.
• Knowledge of executive office and business management.
• Experience of working in a busy executive office, including managing workload and meeting deadlines.
• Knowledge of board and senior meetings processes
• Experience of handling sensitive and confidential information.
• Flexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
• Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner.
• Communication skills to engage positively and represent the directorate with a wide range of internal and external stakeholders.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance