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Project Assistant
Marek
Provides admin and billing support to project managers, handling files, invoices, budgets.
5d ago
Junior (1-3 years)
Full Time
Houston, TX
Office Full-Time
Company Size
1,400 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Commercial Services
Metal Framing & Gypsum Assemblies
Building Information Modeling
Ceilings & Acoustical Solutions
Fabric Panels & Stretch Systems
Window Treatments
Special Projects
Residential Services
Role
What you would be doing
log updates
invoice processing
report preparation
billing spreadsheets
system issues
budget tracking
- Communicate with project management team on change orders, work orders, labor and material tracking for system log updates.
- Review and submit customer invoices in a timely manner, along with answering customer questions ensuring effective resolution with invoice statements.
- Create and maintain incoming work order and change order logs.
- Compile and prepare various reports, such as billing reports, pay applications, subcontracts, and change orders.
- Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies.
- Work with system related issues that might occur due to missing or invalid phase codes.
- Work with Credit Department to ensure customer invoices are processed and paid in a timely manner.
- Assist Project Managers with subcontractors and vendors to include preparing project management reviews, approval, and preparation of proposal logs to return to customer.
- Enter, track, and update project budget s through project site completion.
- Prepare, organize, and manage all electronic project site location files, file correspondence and other related records.
What you bring
project accounting
excel
oracle
sap
microsoft office
high school
- 2 years of related accounting or billing experience.
- 2+ years of experience in project accounting or billing role.
- Proven customer service skills.
- Ability to collaborate with all levels of management.
- Excellent verbal and written communication skills.
- Demonstrated experience with excel formulas, calculations, and spreadsheet management.
- Knowledge of standard billing concepts, practices, and procedures.
- Strong relationship building skills.
- Exposure to various accounting systems (Oracle, SAP, JD Edwards, etc.)
- Knowledge of the construction industry preferred.
- Strong numerical and reasoning skills.
- Proficiency with Microsoft Office products; specifically, Outlook, Word, and Excel.
- Ability to multi-task.
- High school diploma/GED with equivalent work experience.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded in 1945
Year Established
The company was established over 75 years ago and has since built a strong legacy in mechanical and electrical contracting services.
- The company specializes in large-scale projects across various sectors, including industrial, commercial, and residential.
- Known for its expertise in delivering complex systems for high-profile infrastructure projects.
- MAREK’s financial strength is driven by consistent growth and a diverse portfolio of successful project completions.
- Their typical projects range from office buildings to large industrial complexes, with an emphasis on quality and safety.
- The company offers a comprehensive range of services, including HVAC, electrical, and fire protection systems.
- MAREK is highly regarded for its deep knowledge of energy-efficient systems and cutting-edge building technologies.
80 Years
Years of Commitment
Reflects the company's dedication to valuing people and fostering long-term success.
- Customers – The MAREK customer is the lifeblood of our business. Without them, nothing else we do matters. We want our customers to be beyond satisfied. We expect our customers to hold us to a higher standard for the products and services we deliver.
- Safety – For a quality workforce to thrive, our employees must be safe. MAREK is committed to efficient planning and training that makes the safest possible workplace a reality.
- Ethics – We believe in doing the right thing even when no one is looking. MAREK will never cut corners.
- Excellence – MAREK redefines the industry's standards with each project we complete through innovation, diversification of people and services, and attention to detail and teamwork. We strive to ensure the best job we've ever done is the one we do for you.
- Community – Whether we're constructing future landmarks or just lending a helping hand, MAREK employees take pride in their communities. That’s why we share our resources with those in need and support public policies that make life better for all.
- Financial Stability – The MAREK difference flows from a bedrock of financial stability. Without making a fair profit from quality work, we could not care for our employees or consistently deliver the best products and services to our customers.
- No net‑zero emissions target or timeline is publicly stated.
- No specific environmental strategy, emissions data, sustainability goals, or results are disclosed on the official website or LinkedIn page.
Glassdoor Ratings
Culture & Values
The company received a Glassdoor rating of 3.4/5 for both culture & values and diversity & inclusion.
CEO Approval
Employee Satisfaction
88% of employees approved of the CEO, reflecting strong leadership support.
- Employee review average: women rating unavailable, men rating 2.6/5.
- Diversity statistics by race/ethnicity (Hispanic/Latinx 3.3/5, White 2.5/5).
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