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Receptionist / Administrative Assistant
Imi Industrial Services Group
Provide administrative support to the Client Accounts Manager in a full-time role at IMI's Watkinsville, GA office.
21d ago
Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Athens, GA
Office Full-Time
Company Size
201 Employees
Service Specialisms
Industrial Services
Mechanical Services
Electrical Services
Fabrication
Installation
Maintenance
Project Management
Construction Services
Sector Specialisms
Oil, Gas, & Chemical
Packaging & Manufacturing
Material Handling
Educational & Medical Institutions
Pharmaceutical
Tire, Rubber, Automotive
Wood & Lumber
Mechanical
Role
What you would be doing
issue vendor purchase orders
client communication
update time material
process billing spreadsheets
weekly fuel reports
backup job numbers
- Lift and carry materials weighing up to 25 pounds
- Answer all incoming calls, route calls to appropriate person, and take any necessary messages
- Compile documentation and training information for all new Project Managers and Foreman
- Scan and file in electronic filing system billed job and project closeout documents; merge all project documentation with customer payments and archive
- Update weekly report to include description of work on all nonbillable labor
- Update Time & Material spreadsheet daily, ensure that sheets match the job costing database
- Issue Vendor purchase orders
- Request Purchase Orders from Customers on Time & Material projects once all costs have been processed by Client Accounts Manager; maintain spreadsheet, follow up as needed
- Communicate with Project Managers and Customers regarding project status
- Serve as back-up issuing job numbers and subcontracts
- Process all billing spreadsheets from Project Managers and make updates in job costing to reflect changes
- Update job costing daily to include billable quote time, material, and equipment
- Pull fuel reports from fleet management system weekly and enter all costs into job costing database
- Greeting and welcoming clients in the reception area
- Enter vendor purchase order costs into job costing database daily; verify that all information is correct and invoices match purchase orders
- Build jobs and ensure accuracy of information and back-up documents before customer invoices are issued
- Call vendors when invoices aren't received after 30 days
What you bring
microsoft office
adobe
wpm
multitask
prioritize
experience
- Advanced skill level for operating Microsoft Office (Word, Excel, Adobe and Outlook) required
- Able to accurately type and input data at a rate of 50+ WPM
- Ability to complete all work in a timely manner
- Manual dexterity needed for repetitive tasks and operating standard office equipment
- Able to multitask and manage multiple tasks simultaneously
- Detail oriented and able to prioritize tasks
- Minimum of three years in administrative/office experience
- Employee Referral Program
- Healthcare benefits
- Competitive salary packages
- 401k with robust company match
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- criminal record check
Company
Overview
35 years
Industry Experience
The company has evolved over 35 years into a powerhouse handling major industrial projects.
100%
Self-Performance
The company self-performs up to 100% of its work using its own fleet and facilities.
25–30 years
Tenure of Staff
Multi-generation craftsmen and project managers with 25–30 years of tenure maintain institutional knowledge.
- A vertically integrated model blends machining, fabrication, piping, electrical, civil and structural services—making them a true one-stop specialty contractor.
- Typical projects span power plants, chemical and biofuel facilities, packaging and manufacturing lines, material-handling systems, universities, hospitals and pharmaceutical plants.
- Headquartered in Watkinsville, GA, IMI serves markets worldwide, delivering cost-efficient, innovative solutions to high-stakes industrial clients.
- Commitment to providing safe and reliable services.
- Dedication to innovation and continuous improvement.
- Focus on operational excellence and customer satisfaction.
- Integrity and transparency in all business dealings.
- Collaboration with clients, partners, and stakeholders.
2050 Target
Net Zero Emissions Goal
The company aims to achieve net zero emissions by the year 2050.
- Committed to reducing environmental impact.
- Focused on improving energy efficiency across operations.
- Investing in technologies and practices that reduce waste and carbon footprint.
- Ongoing efforts to meet and exceed regulatory standards in sustainability.
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