Administrative assistant

Description

• Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly.
• Act as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force & ADP).
• Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team.
• Perform other duties as assigned or requested, including cleaning and upkeep of office space
• Provide administrative support including answering and routing calls, scheduling meetings, and coordinating conference room requests.
• Manage office vendor inspections/repairs and order office/field supplies as authorized.
• Assist HR with scheduling employee visits, intake complaints, and coordinate with HR Manager on complex issues.
• Review and process vacation and sick time requests per CBA and local ordinances.
• Represent the company professionally and courteously at all times.
• Track Certificates of Insurance (COI) and maintain preventative maintenance schedules.
• Draft and execute service contracts, purchase orders, and assist with A/P support.
• Set up and maintain client and vendor files (invoices, payments, contracts).
• Provide excellent service to internal teams and external partners.
• Coordinate new hire orientation and training with Recruiter and Office Operations team.

Requirements

• Strong organizational and time-management skills.
• Problem-solving and analytical skills; self-starter mindset.
• Ability to multi-task and prioritize in a fast-paced environment.
• Excellent written and verbal communication.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance