Administrative Assistant at Timmons Group in Ellicott City, MD | Kablio

Role

Description

meeting coordination

print management

logistics

event planning

permit processing

financial reporting

Work with other team members as a support service to accomplish daily tasks
Assist with meeting coordination, set up, and presentation prep
Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)
Create unforgettable first impressions for clients, employees and anyone who visits our office
Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers
Order office supplies and ensure proper inventory is maintained
Provide unrivaled client support to our internal clients:
Manage shipping, receiving, local deliveries and pick ups
Assist in events planning for firmwide employee events as well as group and client events
Coordinate with governmental agencies regarding plan and permit processing
Prepare, proofread, format, copy and bind various job specifications and reports
Prepare letters to clients and Letters of Agreement
Assist in the preparation of proposals and contracts, as necessary
Oversee office organization, filing system and archiving processes
Prepare and process change orders

Requirements

microsoft office

high school

problem solving

customer service

multitasking

event coordination

Must have in depth knowledge in all Microsoft office applications
High school diploma or equivalent
Must have an exceptional attention to detail and ability to problem solve
Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events
Must have excellent customer service, organizational, written and verbal communication skills
Meeting planning and/or event coordination experience is a plus
Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.
Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1953 Founded

Year Established

The company was established in 1953 in Richmond, VA.

Evolved from a civil engineering base into a full-service design and technology firm.
Broadened capabilities to include environmental services, GIS/geospatial technology, landscape architecture, and surveying.
Designs infrastructure—from roads and bridges to water systems—while also shaping landscapes and mapping communities.
Strong track record in civil, environmental, geotechnical, structural, infrastructure, and surveying projects.
Work spans public and private sectors.
Delivered tens of thousands of projects using analytical, data-driven site-selection tools and advanced design methods.
Typical projects include infrastructure upgrades, land development, environmental assessments, and urban landscape transformation.
Combines engineering, design, and technology for interdisciplinary solutions—from geospatial visualization to cloud asset management.
Stand out for combining regional roots with broad technical depth and a history of growth recognized by ENR and Inc.

Culture + Values

Excellence – We strive to exceed client expectations and provide exceptional services.
Collaboration – Building lasting relationships through teamwork and trust.
Integrity – Doing the right thing every time.
Innovation – Delivering creative solutions through the latest technology and forward-thinking practices.
Client Focus – We build strong client relationships and always put their needs first.
Accountability – We take responsibility for our actions and outcomes.

Environment + Sustainability

Net Zero

Carbon Emissions Goal

Committed to achieving net zero carbon emissions, demonstrating a strong focus on reducing environmental impact.

Commitment to sustainability through responsible design, construction, and development.
Implementing eco-friendly practices across all projects, including energy-efficient and low-impact designs.
Continuous improvement in energy conservation, waste reduction, and resource management.
Partnering with clients to achieve sustainable solutions that balance environmental, social, and economic goals.

Inclusion & Diversity

Committed to creating an inclusive environment where all employees can thrive.
Prioritizing gender-related goals to ensure equitable representation.
Building a workplace that values diverse perspectives, experiences, and backgrounds.
Offering ongoing training and support programs to foster inclusivity.

Articles

Role

Description

meeting coordination

print management

logistics

event planning

permit processing

financial reporting

Work with other team members as a support service to accomplish daily tasks
Assist with meeting coordination, set up, and presentation prep
Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)
Create unforgettable first impressions for clients, employees and anyone who visits our office
Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers
Order office supplies and ensure proper inventory is maintained
Provide unrivaled client support to our internal clients:
Manage shipping, receiving, local deliveries and pick ups
Assist in events planning for firmwide employee events as well as group and client events
Coordinate with governmental agencies regarding plan and permit processing
Prepare, proofread, format, copy and bind various job specifications and reports
Prepare letters to clients and Letters of Agreement
Assist in the preparation of proposals and contracts, as necessary
Oversee office organization, filing system and archiving processes
Prepare and process change orders

Requirements

microsoft office

high school

problem solving

customer service

multitasking

event coordination

Must have in depth knowledge in all Microsoft office applications
High school diploma or equivalent
Must have an exceptional attention to detail and ability to problem solve
Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events
Must have excellent customer service, organizational, written and verbal communication skills
Meeting planning and/or event coordination experience is a plus
Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.
Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1953 Founded

Year Established

The company was established in 1953 in Richmond, VA.

Evolved from a civil engineering base into a full-service design and technology firm.
Broadened capabilities to include environmental services, GIS/geospatial technology, landscape architecture, and surveying.
Designs infrastructure—from roads and bridges to water systems—while also shaping landscapes and mapping communities.
Strong track record in civil, environmental, geotechnical, structural, infrastructure, and surveying projects.
Work spans public and private sectors.
Delivered tens of thousands of projects using analytical, data-driven site-selection tools and advanced design methods.
Typical projects include infrastructure upgrades, land development, environmental assessments, and urban landscape transformation.
Combines engineering, design, and technology for interdisciplinary solutions—from geospatial visualization to cloud asset management.
Stand out for combining regional roots with broad technical depth and a history of growth recognized by ENR and Inc.

Culture + Values

Excellence – We strive to exceed client expectations and provide exceptional services.
Collaboration – Building lasting relationships through teamwork and trust.
Integrity – Doing the right thing every time.
Innovation – Delivering creative solutions through the latest technology and forward-thinking practices.
Client Focus – We build strong client relationships and always put their needs first.
Accountability – We take responsibility for our actions and outcomes.

Environment + Sustainability

Net Zero

Carbon Emissions Goal

Committed to achieving net zero carbon emissions, demonstrating a strong focus on reducing environmental impact.

Commitment to sustainability through responsible design, construction, and development.
Implementing eco-friendly practices across all projects, including energy-efficient and low-impact designs.
Continuous improvement in energy conservation, waste reduction, and resource management.
Partnering with clients to achieve sustainable solutions that balance environmental, social, and economic goals.

Inclusion & Diversity

Committed to creating an inclusive environment where all employees can thrive.
Prioritizing gender-related goals to ensure equitable representation.
Building a workplace that values diverse perspectives, experiences, and backgrounds.
Offering ongoing training and support programs to foster inclusivity.

Articles