Real estate investment services, specializing in property sales, financing, and advisory.
Admin support & coordination of commercial real‑estate transactions for brokers.
9 days ago ago
C$60,000 - C$65,000
Junior (1-3 years)
Contractor
Vancouver, British Columbia, Canada
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Commercial real estate brokerage
Financing
Research services
Advisory services
Sector Specialisms
Multifamily
Retail
Office
Industrial
Special Assets
Commercial Property Auction
Capital Markets & Financing
Loan Sales
Role
Description
doc management
legal drafting
data systems
commission invoicing
closing docs
broker support
Preparing internal accounting documents related to property transaction reconciliation.
Maintain document management systems and transaction records
Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale
Support our brokers with anything needed to move transactions forward smoothly
Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.
Coordinate internal team schedules and client appointments
Organize, attend, and document team meetings — track action items and follow-ups
Organizing, tracking, creating and submitting internal agent commission invoices.
Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties.
Assist with property research, marketing coordination, and compiling reports which include but is not limited to:
Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates.
Prepare and manage documents related to offers, listing packages, and deal execution
Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information
Requirements
microsoft office
google workspace
crm
communication
prioritization
organization
Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools
Excellent written and verbal communication
Comfortable juggling multiple priorities with tight deadlines
Meticulous attention to detail and strong organizational skills
Positive, self-motivated, and proactive mindset
Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project management
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1971
Year Established
The company was established in this year and grew to become a leading real estate firm.
Quickly became a leading real estate investment services firm.
Provides a comprehensive range of services, including property sales, financing, and advisory.
Serves investors, developers, and institutional clients in the real estate market.
With offices nationwide, it offers unmatched local market expertise, enabling clients to capitalize on emerging opportunities.
Known for its sophisticated financial tools, provides tailored solutions for diverse real estate transactions.
Specializes in multifamily, industrial, retail, office, and commercial properties.
Regularly handles high-value transactions, including large portfolio deals and major regional developments.
Earned a reputation for its market intelligence and innovative investment strategies.
Recognized for its commitment to long-term client relationships, helping clients maximize returns on real estate investments.
Culture + Values
Entrepreneurial spirit
High standards of performance and integrity
Collaboration and teamwork
Commitment to providing best-in-class services
Continuous innovation
Excellence in client service
Environment + Sustainability
Net-Zero by 2050
Commitment to Carbon Neutrality
Aiming to achieve net-zero emissions, which involves balancing greenhouse gas emissions with carbon emissions removed from the atmosphere.
Focused on energy-efficient practices
Reducing carbon footprint
Prioritize sustainable building practices in real estate investments
Support for projects with environmental certifications (e.g., LEED)
Inclusion & Diversity
Diversity in leadership and talent acquisition
Promoting a culture of respect, fairness, and opportunity