Expeditor

Description

Responsible for leading and overseeing the tracking and expediting of Purchase Orders (POs) within the Project Procurement Plan. This includes managing strategic vendor relationships, coordinating logistics, and resolving complex delivery challenges across assigned POs. The role ensures timely deliveries in accordance with contractual PO dates or Required On-Site Dates (ROS), while closely monitoring Vendor Document Register List (VDRL), vendor progress, inspection activities, Material Deficiency Reports (MDR), payment, and final documentation. A core focus is placed on effective tracking, expediting, delivery monitoring, documentation control, and relationship management to support overall project success.

• Responsible for interpreting project procurement plans and priorities, forecasting vendor expediting activities to ensure timely delivery of critical materials, and coordinating resources across multiple projects. This includes assigning priorities and distributing workloads effectively among expeditors.
• Leads and mentors junior and senior expeditors, providing direction on technical and procedural matters while ensuring accountability for results. Promotes a culture of continuous learning and collaboration by driving knowledge-sharing, lessons learned, and best practices across the team.
• Ensures compliance with contractual delivery terms and documentation requirements while coordinating with QA/QC teams to complete vendor inspections, FATs, and witness activities.
• Manages vendor performance and negotiate on major delivery risks, ensuring accountability and proactive risk mitigation. Oversees vendor schedules, inspections documentation, and claims to secure timely delivery in line with project requirements.
• Propose process improvements by streamlining expediting workflows, reducing manual effort, and standardizing templates and reports to ensure consistency across projects.
• Reviews and validates expediting reports, monitors practices and tools across the division, and develops status reports for management and clients to ensure effective control of expediting activities.
• Collaborate and engage with manpower planning from project bidding, involve in manpower hiring i.e CV assessment, interview candidate and propose for hiring.
• Analyzes the impact of delays, identifies root causes, and collaborates with vendors and project teams to resolve critical supply chain issues. Non-compliance or major risks are escalated to management to protect project milestones.
• Reviews and validates MDR updates from the team and ensures alignment with project and client reporting requirements.
• Collaborates with internal teams to align expediting priorities with project needs and leads external engagement with vendors through regular follow-ups, progress meetings, and performance reviews.

Requirements

• Bachelor’s degree in any Engineering and Management Field.
• 8 years relevant working experience, especially in supply chain management within heavy engineering and oil & gas industries. Includes 5 years in expediting.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance