Senior Project Administrator

Description

• Supporting WA Senior Management with procurement activities, travel bookings, expenses claims etc.
• Diary management and meeting coordination for the General Manager.
• Lead, mentor and support a team of Project Administrators.
• Collate and prepare monthly reports.
• Liaise with Operations Managers and Project Managers to address project administration related issues/workloads etc.
• Offer support with mobilisation activities including booking of flights and accommodation and ensuring personnel are compliant for site.
• Raise purchase orders on behalf of the project team, and manage the processing of associated invoices and financial documentation.
• Oversee the accurate processing and timely submission of timesheets and leave for all project personnel.
• Assist both the Accounts Payable team and project staff by facilitating prompt review, approval, and payment of invoices.
• Act as the primary liaison for project-related queries, ensuring clear and effective communication between internal teams, clients, and stakeholders.

Requirements

• Proactive and resourceful, with the ability to anticipate and respond to project needs.
• Advanced proficiency in Microsoft Excel and other relevant project or workforce management software.
• Excellent interpersonal and communication skills, with a collaborative and solutions-focused approach.
• High level of integrity, discretion, and professionalism in all interactions.
• Must hold valid Australian working rights.
• Adaptable and flexible, with the ability to respond to evolving project demands and priorities.
• Demonstrated experience in a Senior Project Administration, Mobilisation, or Workforce Planning role within the Construction and/or Resources sector.
• Proven experience leading a successful team.

Benefits

• Annual FLU Vac’s
• Employee Assistance Program (EAP) for you and your family
• Large pipeline of project work for career development and growth opportunities
• Discounted Private Health Insurance
• Novated Lease
• Competitive remuneration
• Employee Referral Program
• Metro project - spend more time at home
• Service Recognition

Training + Development

Interview process

Visa Sponsorship

Security clearance