Office Manager
Kinectrics
Manages security vetting, admin support, and facilities for nuclear office.
7 days ago ago
Intermediate (4-7 years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Altrincham, England, United Kingdom
Hybrid
Company Size
900 Employees
Service Specialisms
Engineering
Consulting
Project Management
Technical Services
Design
Sector Specialisms
Nuclear
Renewable Energy
Power Generation
Power Transmission
Power Distribution
Electrical Components
Energy
Safety and Licensing
Role
What you would be doing
- Complete 6-monthly ‘Sub-Contractor – IPSA Assessment Forms’ for clients providing details of the organisation, clearances held, reported changes in personal circumstances, leavers and overseas travel in the last 12 months.
- Ensure client security teams are advised of impending travel both for business and leisure, ensuring the relevant forms are completed in accordance with client requirements.
- Act as the primary liaison with the estate management company to address any facility-related concerns promptly.
- Assist with managing the office budget and expenses efficiently and raising PREQS to generate the purchase orders for vendors.
- Coordinate and schedule meetings, appointments, and assist with travel arrangements as needed.
- Uphold a safe and secure working environment, overseeing the induction process for new employees and ensuring compliance with health and safety policies.
- Notify the relevant security teams and removing from client records.
- Monitor security vetting and security processing sensitively and proactively applying for renewals on expiry.
- Full scope of security related tasks including liaising with external sites and organisations to ensure accurate delivery of security requirements.
- Enhance office efficiency by strategically planning and implementing office systems, layouts, and procuring necessary equipment.
- Book external training courses as and when required.
- Administer completion of the necessary vetting and security forms for employees and obtaining necessary references.
- Conduct vetting and security processing for relevant clearances pertaining to the Nuclear industry governance and client requirements which includes obtaining BPSS vetting and CTC and/or SC security clearance for employees.
- Manage administrative tasks including filing, data entry, and record-keeping to ensure organizational efficiency.
- Ensure the office environment is well-maintained and arranging necessary repairs as required.
- Liaise with accounts payable and the purchasing department to track, code and approve invoices, assisting with any queries.
- Responsible for managing the Automatic Access Control System.
- Check client records regularly to ensure all engineering staff records remain active.
- Work with IT to update security clearances.
What you bringBenefits
- Growth: To keep pace with the expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
- Competitive Compensation: We offer a competitive total compensation package unmatched by most industries.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- conduct bpss vetting and obtain ctc/sc security clearances for employees.
- administer security forms and complete 6‑monthly sub‑contractor ipsa assessment forms.
- monitor and renew security vetting, liaising with client security teams.
- maintain and update security clearance records with it and client systems.
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Company
Overview
Since 2000
Year Established
Kinectrics has been a leader in energy and infrastructure services since its inception in 2000.
- Supports power generation, distribution, and transmission sectors by providing critical services to utilities, nuclear plants, and renewable energy projects.
- Offers comprehensive services from engineering design to advanced testing solutions, ensuring safety and reliability across various sectors.
- Contributes to major infrastructure projects, aiding in the development of sustainable and resilient energy systems.
- Operates in diverse industries from nuclear power to wind energy, ensuring smooth operation and longevity of critical infrastructure.
- Essential for companies in utilities, energy, and infrastructure sectors, known for high-quality and innovative solutions.
- Safety and quality are top priorities.
- Innovation is fostered by challenging the status quo and driving forward-thinking solutions.
- Trusted relationships with clients are built to deliver reliable, value-driven outcomes.
- Success is achieved through collaboration with customers, partners, and colleagues.
- Integrity is demonstrated through transparency and responsibility in all interactions.
Net zero by 2050
Sustainability Commitment
Aiming to achieve net-zero emissions, reflecting a long-term commitment to reducing environmental impact.
- Committed to supporting a sustainable future and reducing environmental impact.
- Actively reducing energy consumption and promoting energy-efficient solutions.
- Helping clients optimize the lifecycle of their assets and infrastructure.
- embraces diverse perspectives and backgrounds
- actively support gender equality and have initiatives to increase female participation in technical roles
- create an inclusive workforce where all employees feel respected and valued.
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