Leader in manufacturing building materials—gypsum, drywall, ceilings, flooring, sheathing, roofing worldwide.
Update freight spreadsheet as needed for AP exceptions to freight invoices
Manage office supplies by monitoring usage, ordering new supplies, organizing supply closet and maintaining effectiveness
Verify and process daily raw material receipts and update corporate AP spreadsheet
Research and advise on any vendor concerns – missing payments, incorrect invoices, etc.
Responsible for Accounts Payable
Answer outside line - questions related to shipping, location, and transfers to appropriate party
Assist employees with miscellaneous documents – eyeglasses, work boots, direct deposit, etc
File incoming/outgoing BOL paperwork
Maintain files for office
Provide general administrative support to the plant including both financial and non-financial plant activities.
Monitor Jax Accounting & Genpact email box daily, enter & process invoices in Oracle within a 24 hour turnaround (Approx 50+ new daily)
Tracks freight receipts
Verify, track, or research CSX shipments for raw material railcar deliveries
File receiving & shipping paperwork
File Raw Material receipt documents daily as completed
File HR documentation
Follow up and communicate with vendors, USG Employees or other plant departments as needed to resolve Genpact exception issues
Update corresponding spreadsheets as needed with any new invoices received
Collects and distributes mail
Monitor Gate Entrance camera and assist with visitors as needed
Strong computer skills including Excel, Word, and Outlook
Data entry and accounts payable knowledge
Well organized with the ability to multi-task
Experience with Oracle
Physical Requirements: Must have the ability to lift and carry parcels, packages and other items up to 25 pounds regularly/occasionally, and to walk short distances around the office or between plant buildings. Occasionally (less than 10%) may be asked to assist with moving furniture for parties, training, or any meeting as necessary.
Excellent verbal and written communication skills
Strong attention to detail.
Ability to identify issues and respond proactively
Basic accounting skills
Skilled in critical and investigative thinking
Working conditions: Work is performed in an office environment, working in close proximity to others, noise level in the work environment is usually moderate. Requires the ability to operate standard office equipment, computer, keyboards, copy/fax machine, telephone, etc. This is not a remote position.
EOE including disability/veteran
USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.
Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity. USG also provides employees with paid time off and paid holidays.
Rate of pay may be adjusted based on the qualifications and experience of the candidate.