Sales Coordinator at Vmc Group in New York City Metropolitan Area | USD50,000-60,000 | Kablio

Role

Description

billing review

project scheduling

test plans

marketing assets

quote generation

business reporting

Review and reconcile invoicing line items to maintain accuracy and proper billing.
Coordinate project timelines and provide scheduling support to ensure effective team collaboration.
Create and maintain accurate client records.
Distribute project booking emails, while managing transition communications to ensure smooth project handoffs.
Help draft and distribute test plans, schedules, and updates to ensure projects stay on track.
Provide marketing assets, including photos and videos of laboratory activities, for use in media and client communications.
Generate quotes, review purchase orders for accuracy, and enter project details into Epicor.
Support prospecting activities, including follow-ups with potential and past clients, regulatory listings, and leads from conferences.
Prepare and distribute periodic business updates (e.g., quarterly PowerPoint presentations).
Act as a point of contact for customer communication to ensure client needs are met.
Monitor and follow up on expiring certifications and provide updates to clients.
Address customer service issues and ensure timely resolution of inquiries or concerns.

Requirements

salesforce

epicor

microsoft office

adobe acrobat

associate degree

2+ years

2+ years of sales support experience, preferably in a technical or laboratory environment.
Ability to work collaboratively across teams to support sales and project success.
Attention to detail with the ability to ensure accuracy in documentation, invoicing, and reports.
Associate or bachelor’s degree preferred; technical background or experience is a plus.
Excellent organizational and prioritization skills to handle multiple tasks effectively.
Familiarity with CRM tools like Salesforce and ERP systems like Epicor.
Strong written and verbal communication skills, with a focus on professionalism and clarity.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.

Benefits

A Solid Wellness Program to support your personal health goals
Health, dental and vision insurance
401K with company match
Professional development opportunities
Generous annual time off policy
Flexible Spending Accounts
12 Company-Paid holidays
Life Insurance

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

$40 M

Annual Revenue

Estimate of the company's yearly revenue.

With over a century of experience, the company has become a global authority in vibration isolation, seismic control, and shock protection products.
It engineers, tests, certifies, and manufactures solutions — from wire-rope isolators to architectural mounts — for seismic, shock or vibration challenges.
Its typical projects include isolating HVAC systems, ensuring seismic resilience for non-structural components, and protecting military/aerospace equipment.
The firm operates under multiple brands—like Vibration Mounting & Controls and Dynamic Certification Labs—each focused on niche test, certification or HVAC accessory solutions.
It stands out as the first seismic qualification agency accredited to certify non-structural building components and OSHPD pre-approval.
Engineering teams partner closely with clients on custom mount design and full product lifecycle, delivering precision performance under shock or blast conditions.

Culture + Values

Customer Centricity: We consistently put the needs of our customers first to deliver exceptional value and solutions.
Innovation: We embrace new technologies and innovative approaches to drive progress and stay ahead in the industry.
Collaboration: We work together across teams and locations to foster a positive, productive environment and create better outcomes.
Integrity: We operate with transparency, honesty, and a commitment to doing what is right.
Excellence: We aim for the highest standards in everything we do, ensuring quality and reliability.

Environment + Sustainability

Net Zero 2050

Environmental Commitment

Aiming for a state of net-zero emissions by 2050.

Integrate sustainability across all operations, from design to delivery.
Reduce energy consumption and carbon emissions in all business activities.
Optimize supply chain for greater sustainability.
Monitor and report on environmental performance indicators for continuous improvement.

Inclusion & Diversity

The company is committed to fostering a diverse, inclusive, and supportive workplace.
Employees are encouraged to feel valued and have opportunities to thrive regardless of their background.
Gender diversity initiatives focus on providing equal opportunities and career advancement for all genders.
The company tracks and reports gender-related statistics to measure progress toward a balanced workforce.

Articles

Engineering Services

Company Overview

Role

Description

billing review

project scheduling

test plans

marketing assets

quote generation

business reporting

Review and reconcile invoicing line items to maintain accuracy and proper billing.
Coordinate project timelines and provide scheduling support to ensure effective team collaboration.
Create and maintain accurate client records.
Distribute project booking emails, while managing transition communications to ensure smooth project handoffs.
Help draft and distribute test plans, schedules, and updates to ensure projects stay on track.
Provide marketing assets, including photos and videos of laboratory activities, for use in media and client communications.
Generate quotes, review purchase orders for accuracy, and enter project details into Epicor.
Support prospecting activities, including follow-ups with potential and past clients, regulatory listings, and leads from conferences.
Prepare and distribute periodic business updates (e.g., quarterly PowerPoint presentations).
Act as a point of contact for customer communication to ensure client needs are met.
Monitor and follow up on expiring certifications and provide updates to clients.
Address customer service issues and ensure timely resolution of inquiries or concerns.

Requirements

salesforce

epicor

microsoft office

adobe acrobat

associate degree

2+ years

2+ years of sales support experience, preferably in a technical or laboratory environment.
Ability to work collaboratively across teams to support sales and project success.
Attention to detail with the ability to ensure accuracy in documentation, invoicing, and reports.
Associate or bachelor’s degree preferred; technical background or experience is a plus.
Excellent organizational and prioritization skills to handle multiple tasks effectively.
Familiarity with CRM tools like Salesforce and ERP systems like Epicor.
Strong written and verbal communication skills, with a focus on professionalism and clarity.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.

Benefits

A Solid Wellness Program to support your personal health goals
Health, dental and vision insurance
401K with company match
Professional development opportunities
Generous annual time off policy
Flexible Spending Accounts
12 Company-Paid holidays
Life Insurance

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

$40 M

Annual Revenue

Estimate of the company's yearly revenue.

With over a century of experience, the company has become a global authority in vibration isolation, seismic control, and shock protection products.
It engineers, tests, certifies, and manufactures solutions — from wire-rope isolators to architectural mounts — for seismic, shock or vibration challenges.
Its typical projects include isolating HVAC systems, ensuring seismic resilience for non-structural components, and protecting military/aerospace equipment.
The firm operates under multiple brands—like Vibration Mounting & Controls and Dynamic Certification Labs—each focused on niche test, certification or HVAC accessory solutions.
It stands out as the first seismic qualification agency accredited to certify non-structural building components and OSHPD pre-approval.
Engineering teams partner closely with clients on custom mount design and full product lifecycle, delivering precision performance under shock or blast conditions.

Culture + Values

Customer Centricity: We consistently put the needs of our customers first to deliver exceptional value and solutions.
Innovation: We embrace new technologies and innovative approaches to drive progress and stay ahead in the industry.
Collaboration: We work together across teams and locations to foster a positive, productive environment and create better outcomes.
Integrity: We operate with transparency, honesty, and a commitment to doing what is right.
Excellence: We aim for the highest standards in everything we do, ensuring quality and reliability.

Environment + Sustainability

Net Zero 2050

Environmental Commitment

Aiming for a state of net-zero emissions by 2050.

Integrate sustainability across all operations, from design to delivery.
Reduce energy consumption and carbon emissions in all business activities.
Optimize supply chain for greater sustainability.
Monitor and report on environmental performance indicators for continuous improvement.

Inclusion & Diversity

The company is committed to fostering a diverse, inclusive, and supportive workplace.
Employees are encouraged to feel valued and have opportunities to thrive regardless of their background.
Gender diversity initiatives focus on providing equal opportunities and career advancement for all genders.
The company tracks and reports gender-related statistics to measure progress toward a balanced workforce.

Articles

Engineering Services

Company Overview