OCEO Administrative Assistant Senior

Description

• Plan and coordinate work
• Assist with the administration of departmental or divisional programs and initiatives. Maybe responsible for metrics and data collection for analysis. Responsible for managing and updating databases as assigned.
• Database entry and reporting
• May act as a primary point of contact for the department or division on various organizational systems and applications
• Create fillable forms, utilize secure digital signature, etc. in MS Office software
• Establish and maintain effective working relationships.
• Provides general and specialized office support such as interoffice mail distribution, inventory and ordering of office supplies and equipment, processing purchase requisitions, coordinating meeting and catering logistics, and travel arrangements and expense documentation.
• Oversee department or division records in accordance with established Records Management policies and retention schedules; ensure proper storage, retrieval, archiving, and disposal of hard copy and electronic files. Serve as a resource for others within the division or department for maintaining and updating Share Point sites, document libraries, and related collaboration tools.
• Plan, coordinate, and execute logistics and other details related to divisional, departmental, or organizational meetings, conferences, or events. May support departmental or divisional budgeting processes; assist in monitoring expenditures and preparing budget-related documents or reports. May assist with department specific activities such as onboarding, tours, and other functions that require good communication and the ability to build relationships with both internal and external stakeholders.
• Learn new processes and software used in the workplace
• Work under pressure and handle multiple and competing demands
• Maintain confidentiality
• Prepare, edit, and coordinate the production of correspondence, memoranda, meeting notes, presentations, and/or other plans and reports which might be of a confidential nature. Editing and proofread documents and reports for accuracy, clarity and compliance with organizational standards. Responsible for maintaining confidential and sensitive information appropriately.

Requirements

• Work well independently and with teams
• Effectively communicating verbally and in writing
• Be flexible and adaptable
• Utilizing MS Office, Adobe, and SharePoint at a high level of expertise
• Editing and proofreading best practices

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance