Personal Assistant

Description

• Providing an efficient support service to the team, duties will include but are not restricted to:
• Administering planner boards and action trackers
• Managing diaries and organising meetings and appointments
• Booking and arranging travel, transport and accommodation
• Attending and minuting regional leadership team meetings
• Liaise with other support staff to provide support when required
• Support senior business leaders to complete monthly expenses
• Monitoring, co-ordinating and reporting on timesheets, year end performance reviews and other cyclical activity
• Coordinating external client communications
• Drive collaboration across the Business Support function
• Managing databases and filing systems
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.
• Tracking and reminding the Senior Member of staff of important tasks, actions and deadlines
• Compiling and preparing reports, presentations, packs and correspondence

Requirements

• Excellent administration and communication skills
• Organised and efficient
• Good time management skills with ability to work to deadlines
• Positive proactive approach
• Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word. PowerPoint, SharePoint and MS Teams).
• Flexible, approachable and willing to pitch in with all tasks and step away from routine when necessary
• Professional and confident manner
• Good organisation skills with ability to manage multiple tasks
• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Able to work well under pressure and prioritise workload accordingly
• Can be trusted to maintain confidentiality at all times

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance