Part time Shipping & Logistics Administrator

Description

• Support purchase planning alongside the Managing Director and Accounts team.
• Check that factory invoices match goods shipped.
• Arrange and confirm shipping containers with Far East factories.
• Check that goods loaded match purchase order quantities and associated paperwork.
• Maintain shared logs for goods-ready dates, shipping schedules, and planned container loading.
• Verify shipping documents before passing them to the Accounts team.
• Working with online portals, logistics platforms, and CRM systems.
• Oversee inbound deliveries from port to warehouse, ensuring accurate and timely receipt.
• Process wholesale orders and book related logistics.
• Use portals and internal CRM systems for order tracking, container management, and workflow admin.
• Monitor goods-ready dates, production updates, and sailing schedules.
• Monitor China goods in transit and confirm correct loading, invoice details, and packing lists.
• Track shipments through portals, monitoring systems, and factory communication.
• Manage planned container loads and ensure effective coordination with shipping partners.

Requirements

• Ability to work independently and proactively resolve issues.
• Ability to manage multiple deadlines with goods ready dates, sailing and logistics.
• Experience in booking shipping/sea freight and administration, import logistics, and supply chain coordination (Working with Importer).
• High attention to detail in reviewing documentation and shipment data.
• Excellent communication skills for dealing with factories, freight partners, and warehouse teams.

Benefits

• Flexible hours
• 21 days holiday plus 8 bank holidays
• Discounted products
• Free parking

Training + Development

Interview process

Visa Sponsorship

Security clearance