Bid and Submissions Coordinator

Description

• Help maintain the studio library of marketing resources, including submissions, collateral such as CVs, project data sheets, and boilerplate content for use locally and globally.
• Assist with regional and global support when necessary.
• Liaise with external consultants as required.
• Liaise with external consultants and stakeholders as required.
• Ensure brand consistency across all submissions and presentations.
• Prepare and coordinate bid and submission responses, as well as supporting pitch/presentation collateral as required.
• Apply InDesign templates comprehensively and incorporate graphic design artwork, copywriting, and layout of marketing material.
• Utilise InDesign and Word templates to produce high-quality submissions.
• Monitor opportunities via tender alerts, government and industry publications, and websites.
• Interpret client briefs to identify and source the best content and knowledge to support submissions.

Requirements

You thrive both independently and as part of a collaborative team - working seamlessly within a small local team while also engaging with a broader regional network. Your strong interpersonal skills will be key in delivering compelling bids, tender submissions, capability documents, presentations, and marketing materials.

Mandatory requirement: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.

With previous experience in submissions coordination and a background in the industry, you will bring an understanding of architecture and the ability to navigate a fast-paced, design-driven environment with confidence.

As the ideal candidate, you are a detail-oriented and experienced marketing and submissions coordinator or specialist with a passion for crafting exceptional submissions and working with both text and graphics. In this role, you will contribute across all sectors and disciplines at Woods Bagot, producing high-quality bid proposals, marketing materials, and project collateral.

This multi-faceted position requires the ability to initiate, organise and lead the development of effective marketing and client strategies including the creation of substantial, well-designed bid proposals, marketing collateral and presentations. Proficiency in InDesign is essential for this role.

Success in this role requires excellent communication, strong relationship-building skills with internal stakeholders, and a keen eye for detail. You must be able to multitask, prioritise effectively to meet deadlines, and confidently engage with Principals, senior management, and key stakeholders.

• Ability to ‘think outside the box’ for imaginative bid layouts and graphic concepts.
• Strong interpersonal skills and the ability to coordinate stakeholders effectively.
• Effective written and verbal communication skills.
• Agile and ability to adapt to a fast-paced role.
• Ability to work on multiple projects in a deadline-oriented environment.
• 3-5 years of experience in a similar role.
• Ability to multi-task, juggle multiple bids and/or deadlines.
• Proficiency in InDesign and Microsoft Office. Experience additional Adobe Creative Suite programs is preferred but not essential.
• Excellent organisation and time management skills.
• Relevant degree in Marketing, Business, Commerce, or a Design-related field.
• Creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations.

Benefits

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

Training + Development

Interview process

Visa Sponsorship

Security clearance