Project Support Coordinator

Description

Our client is looking to appoint a Project & Commercial Coordinator to support their Critical Services division. This role plays a pivotal part in the smooth delivery of a portfolio of projects, combining project administration with commercial and financial coordination. The successful candidate will help ensure works are completed safely, on schedule, within budget, and to the required quality standards. Serving as a central point of communication between Project Managers, clients, and subcontractors, this position underpins both the operational and commercial functions of the Critical Services team, contributing to improved efficiency, accuracy, and overall client satisfaction.

• Bi-weekly meetings to be held with Management to update financial software (Net Suite) along with Department trackers.
• Build and maintain strong relationships with clients through site visits and regular updates.
• Raise purchase orders for labour, materials, and hire equipment.
• Support Project Managers with procurement of subcontractors, suppliers, materials and expenses.
• Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
• Support with monthly and annual project forecasting.
• Assist with office-based compliance checks, including Fire, Health & Safety, and stock audits at Greenwich and site offices.
• Schedule and arrange meetings with Project Managers and clients.
• Provide general administrative support to the Critical Services team as required.
• Maintain well-organised job folders and ensure documentation is accessible and in alignment with all ISO standards.
• Manage and update the Project Forecasting Tracker for the Critical Services Division.
• Track costs, expenses, and variations to ensure projects remain within budget.
• Prepare Health & Safety folders for larger projects.
• Support onboarding of new suppliers, ensuring compliance with company requirements.
• Maintain accurate records of subcontractor quotations and costings.
• Assist Project Managers with applications for payment and invoicing.
• Act as a point of contact for client representatives, building management, and subcontractors.
• Coordinate permits and site access, including parking arrangements.
• Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore, also setting up projects on 1 Breadcrumb.
• Monitor outstanding payments and chase responses where necessary.

Requirements

Please note, all applicants must be eligible to live and work in the UK.

• Experience in Procore and 1 Breadcrumb is highly desirable but not essential.
• Experience preparing reports, trackers, and financial summaries.
• Proactive problem-solving mindset, with the confidence to suggest process improvements.
• 3+ years of experience within a similar role, ideally within construction.
• Strong client-facing skills, with the ability to build relationships and represent the company positively.
• Confidence in supporting project managers with cost control and budget tracking.
• Understanding of financial processes, including purchase orders, invoicing, and forecasting.
• Excellent document management and record-keeping skills.
• Strong organisational and time management skills, with the ability to prioritise effectively.
• Adaptable and flexible in a fast-paced environment.
• Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.
• Strong proficiency in MS Office (Excel, Word, Outlook, Projects, Power Point) with advanced Excel skills (pivot tables, formulas, data tracking)
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Effective verbal and written communication, including professional minute-taking.
• Detail-oriented, accurate, and reliable.
• Ability to work collaboratively as part of a team and independently with minimal supervision.
• Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits).

Benefits

Working hours: 7am-4pm (with a 1-hour lunch break)

Salary: £34,000 - £38,000

• Following 12 months of continuous employment, you are entitled to become a beneficiary of the Employee-Owned Trust (EOT) scheme.
• Tradepoint discount scheme.
• Private Financial Advice.
• Private Healthcare.
• Private Dental Insurance.
• Pension Scheme.
• Life Insurance.
• Length of Service reward scheme.

Training + Development

Interview process

Visa Sponsorship

Security clearance