Administrative Assistant

Description

• Manage complex calendars for multiple leaders, including scheduling internal and external meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively offer solutions.
• Assist with the preparation of materials for client and leadership meetings.
• Prepare meeting agendas, materials, and follow-up notes.
• Handle expense reports, purchase orders, and invoice processing.
• Liaise across departments to ensure alignment on deadlines, deliverables, and follow-ups.
• Draft, edit, and format correspondence, reports, and presentations.
• Coordinate logistics for on-site and virtual meetings, including technology setup and catering as needed.
• Maintain organized filing systems (digital and physical) for easy retrieval of documents and records.
• Exercise discretion with sensitive information and maintain strict confidentiality.
• Support departmental processes such as status follow-up, team communications, and project tracking.
• Assist with managing incoming and outgoing communications on behalf of leaders, ensuring timely and professional responses.

Requirements

• A proactive problem-solver who anticipates needs rather than reacts to them.
• Strong proficiency with Microsoft Office Suite, specifically Microsoft Outlook.
• Strong interpersonal skills and a collaborative mindset.
• Demonstrated ability to prioritize competing demands and maintain composure under pressure.
• Excellent organizational and multitasking skills with keen attention to detail.
• 3+ years of administrative or executive assistant experience, preferably supporting multiple leaders.
• Exceptional written and verbal communication abilities.
• Discretion, integrity, and professionalism in handling confidential information.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance