Administrative Assistant

Description

• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary.
• Performs desktop publishing. Creates and develops visual presentations.
• Organizes and prioritizes large volumes of information and calls.
• Responds to regularly occurring requests for information.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
• Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary.
• Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones.

Requirements

• Prior administrative experience.
• High school diploma.
• This is a largely sedentary role however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• Ability to lift up to 15 lbs

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance