Estimating Coordinator / Contract Administrator

Description

• Support senior estimators with takeoff logistics, quantity verifications, or preliminary scope summaries as directed.
• Issue bid invitations to subcontractors and vendors using company platforms.
• Assist in maintaining historical bid data for use in benchmarking and budgeting.
• Schedule and coordinate internal bid reviews and preconstruction meetings.
• Track bid opportunities, RFPs, and prequalification requests in collaboration with business development and estimating.
• Coordinate receipt and distribution of drawings, specifications, and addenda to the appropriate estimating teams.
• Prepare, format, and assemble final proposal and bid submission packages, ensuring alignment with client requirements and company standards.
• Manage bid calendars and ensure timely delivery of all required documents and forms.
• Support the estimators by preparing scope comparison spreadsheets and organizing incoming proposals for review.
• Upload and organize project documents in SharePoint and ensure proper folder structures and naming conventions are followed.
• Maintain estimating databases, vendor contact lists, and bid logs with accuracy and completeness.
• Manage and track bid responses, follow up as needed to ensure competitive coverage across all scopes.
• Act as a liaison between estimating, business development, operations, and administrative teams to ensure seamless communication.

Requirements

• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• High-performance culture with strong leadership support and clear processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); familiarity with SharePoint preferred.
• Ability to read and interpret basic construction drawings and specifications is a plus.
• Self-starter who thrives in a deadline-driven environment and can manage multiple priorities simultaneously.
• 3+ years of experience in a construction or estimating support role, preferably with an electrical or general contractor.

Benefits

• Opportunity to grow within the preconstruction and estimating team as the company scales.
• Competitive compensation and comprehensive benefits.

Training + Development

Interview process

Visa Sponsorship

Security clearance