Office Coordinator
Integra
Provides admin support, manages reception, coordinates office ops, HR onboarding, travel.
15 days ago ago
$50,000 - $60,000
Junior (1-3 years)
Full Time
Akron, OH
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Design
Technical Services
Sector Specialisms
Technology
Telecommunications
Finance
Healthcare
Data Centers
Mission Critical
Modular MEP
Power Modules
Role
What you would be doing
inventory management
facility coordination
meeting coordination
travel arrangement
hr onboarding
timecard processing
- Coordinate office activities, including maintaining adequate inventory of office supplies, company provided merchandise, equipment, and facilities. Coordinate with facility team as needed.
- Address any issues or concerns that arise in the office, proactively seeking solutions and escalating matters as needed.
- Build a positive rapport with employees at all levels of the organization; communicate with team members to solve problems.
- Maintain absolute confidentiality and handle time-sensitive materials expeditiously.
- Coordinate meetings and company events; to include catering orders, room preparation and food setup.
- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image; maintains adequate coverage of reception area as needed.
- Provide administrative support for the day-to-day office operations associated with overall administrative activities.
- Greet visitors; train and provide directions regarding office policies and procedures.
- Assist with client meetings and site visits. Ensure meeting rooms are set up and equipped, as necessary.
- Perform daily administrative tasks for the local leadership with the utmost professional poise and discretion.
- Arrange travel and accommodation for staff including lodging, meeting accommodations, dining, and transportation arrangements, as needed.
- Sort incoming mail, faxes, and courier deliveries for distribution.
- Monitor building copy equipment and place service calls.
- Assist the Human Resources department as required by providing administrative support, which involves supporting new employee orientation and onboarding tasks, guiding new hires through initial access to company platforms (CostPoint, UKG, SFT, Door Access, etc.).
- Manage Shop Floor Time ensuring accuracy and completion of timecards for payroll and production purposes
What you bring
high school
microsoft office
2+ yrs
communication
problem solving
hr experience
- High school diploma or GED
- An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
- Ability to independently identify, research and resolve issues.
- Ability to exercise considerable judgment as well as handle sensitive and confidential information with integrity and discretion.
- Ability to work extended hours, weekends, and holidays pursuant with industry demands.
- Ability to collaborate with peers in a team effort.
- 2 or more years’ experience in administrative role or similar capacity
- Demonstrated ability to manage multiple priorities and deadlines.
- Ability to lift heavy boxes.
- Previous experience working within an HR atmosphere.
- Capability to efficiently complete tasks in a fast-paced environment.
- Proficient in Microsoft Office and industry related software programs
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Provides mission-critical construction and engineering services.
- Known for precision and efficiency in complex projects.
- Operates across sectors including technology, healthcare, and energy, with a focus on data centers and telecommunications.
- Delivers high-performance infrastructure and technology solutions in fast-paced, demanding environments.
- Recognized for innovation and reliability, managing projects integral to global business operations.
- Integrity – Always doing the right thing
- Our People – Recognizing our colleagues are our greatest asset
- Excellence – Unwavering commitment to our customers, patients and colleagues
- Embracing Change – Leading and accepting change to achieve Integra’s vision
- Decisiveness – Confidence to make good decisions and drive action
- Teamwork – Achieving far more by working together
Carbon Neutral 2038
Ambitious sustainability target
The commitment to become carbon-neutral by the year 2038 sets a clear timeline for achieving climate goals.
200,000 kWh/year
Solar energy generation
Generating 200,000 kilowatt-hours of renewable energy annually from on-site solar arrays significantly contributes to reducing non-renewable energy reliance.
18% Reduction
Waste transport efficiency
Implementing efficient waste management systems has resulted in an 18% decrease in waste transport trips, lowering environmental impact.
100% Reusable
Modular construction
All modular buildings are designed to be 100% reusable, ensuring materials can be repurposed or recycled at the end of their lifecycle.
- Secured ISO 14001 Environmental Management certification
- Upgraded to PIR motion-sensor and LED lighting; vehicle fleet transitioning toward electric/hybrid with on‑site EV charging
- Exploring rainwater capture for testing and internal uses; assessing scope 1–3 emissions with carbon-offsetting only as last resort
4.1/5 Rating
Glassdoor Diversity & Inclusion
Reflects strong employee sentiment regarding the company's commitment to diversity and inclusion.
- Colleague-to-Colleague Recognition Program and discretionary recognition funds reinforce a culture of peer acknowledgement (gender-neutral)
- No company-reported gender ratios or targets available
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