Project Coordinator

Description

• Log project controls documentation and generate tracking reports
• Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
• Maintain RFI Logs and records
• Assist in project closeout activities as directed
• Perform project filing of hard-copy documentation.
• Administration of Submittal requirements
• Work collaboratively with peers in Omaha and other HDR offices
• Assist Project Managers or Designees’:
• Manage and edit project specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software.
• Update project financial records as directed
• Download project financial information as directed
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
• Perform project construction administration activities:
• Assist with coordinating the work of multidiscipline design teams.
• Maintain submittal schedule and records
• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Download required HDR project initiation documents and assist as directed to complete
• Download required HDR project execution documents and assist as directed to complete
• Assist with preparing project progress reports for monthly invoicing
• Apply company quality assurance guidelines and procedures for project document management throughout project
• Set up project meetings and prepare detailed minutes of meetings
• Assist with preparing expense reports
• Administration of O&M manual reviews
• Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma)

Requirements

• Previous experience at an Architecture/Engineering firm.
• Excellent at multi-tasking with minimal supervision.
• Billing and financial management experience.
• Highly organized, detail oriented, strong communicator.
• Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.
• Bachelor's degree preferred.
• Experience working on projects for the federal government preferred.
• A minimum of 1 years related experience
• Associate degree in a closely related field or combination of education and relevant experience
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.
• Proficiency in Microsoft Word and Excel

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance