HR Payroll Coordinator

Description

• Serve as the primary point of contact for payroll-related questions from retail employees and managers.
• Verify hours, commissions, bonuses, draws, spiffs, and other earnings for accuracy
• Assist in identifying opportunities to streamline the payroll preparation process across all retail locations.
• Maintain confidentiality of employee information at all times and follow proper data security protocols.
• Maintain organized payroll documentation, approvals, and audit trails for review by internal and external auditors.
• Support monthly general ledger reconciliation activities related to payroll and commission accounts.
• Work with retail accounting team to ensure sales commission data is accurate, complete, and properly published for employee review
• Provide clear and timely responses on pay calculations, commission details, benefit deductions, and pay adjustments.
• Prepare consolidated payroll files for all retail locations and submit to corporate payroll
• Prepare recurring and ad-hoc compensation reports, labor summaries, and commission reconciliation schedules.
• Educate employees on pay cycles, deductions, commission timing, and general payroll processes when needed.
• Identify discrepancies and coordinate corrections with Accounting and General Managers.
• Ensure all employee compensation changes are correctly reflected in payroll files.
• Maintain commission tracking schedules and support periodic audits of payroll data.
• Ensure payroll practices align with internal controls, corporate payroll procedures, and federal/state wage-and-hour regulations.
• Pull, review, and validate commission data

Requirements

• Strong organizational and prioritization skills
• Basic understanding of general ledger activity and how payroll impacts financial statements.
• Experience using HRIS and payroll software (ADP, Ultipro, etc.).
• 3+ years of payroll, accounting, or HR/payroll support experience.
• Confidentiality and discretion
• Accuracy and attention to detail
• Strong understanding of payroll concepts, including overtime, deductions, taxable/non-taxable earnings, commission structures, and wage calculations.
• Experience in publicly traded company environments.
• Effective written and verbal communication
• Familiarity with benefit deductions (health, dental, vision, 401k, supplemental benefits).
• High attention to detail and accuracy with ability to handle multiple requests and prioritize tasks in a deadline-driven environment.
• Proficiency in Microsoft Office Suite (especially Excel and Outlook) and SharePoint.
• Associate degree in Accounting, Business, or related field; or equivalent experience.
• Experience working in a multi-location retail, dealership, or sales-driven organization.
• Proactive problem-solving
• Ability to manage multiple deadlines

Benefits

• Exposure to commission-based payroll environments.

Training + Development

Interview process

Visa Sponsorship

Security clearance