Construction Field Office Admin

Description

• General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries.
• Upkeep of office supplies and reorder as needed.
• Making travel arrangements for jobsite visitors and new and/or transferring employees as needed.
• Prepare and submit petty cash reimbursements and process expense reports.
• Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
• Verify accuracy of billing data and revise any errors.
• Communicate with trade partners and vendors to obtain and update account information.
• Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.
• Maintain upkeep of the appearance of office trailer and light housekeeping.
• Compile project close out documents.
• Ordering and picking up meals for onsite meetings.
• Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
• Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.

Requirements

• High School Diploma, GED or equivalent
• Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful
• 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry
• Valid Drivers' License required

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance