A leading construction firm delivering innovative and high-quality projects across diverse sectors.
Admin support for onsite construction team: billing, invoices, payroll, docs, reception.
10 days ago ago
Junior (1-3 years)
Full Time
McLean, VA
Office Full-Time
Company Size
650 Employees
Service Specialisms
General construction
Construction management
Design/Build
Healthcare construction
Higher education construction
Multifamily construction
Mixed‑use/retail construction
Office/commercial construction
Sector Specialisms
Industrial
Manufacturing
Office
Residential
Mixed-use
Healthcare
Retail
Religious
Role
Description
document control
invoice processing
billing verification
payroll management
rfi coordination
vendor management
General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries.
Upkeep of office supplies and reorder as needed.
Making travel arrangements for jobsite visitors and new and/or transferring employees as needed.
Prepare and submit petty cash reimbursements and process expense reports.
Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
Verify accuracy of billing data and revise any errors.
Communicate with trade partners and vendors to obtain and update account information.
Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.
Maintain upkeep of the appearance of office trailer and light housekeeping.
Compile project close out documents.
Ordering and picking up meals for onsite meetings.
Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.
Requirements
high school
excel
ms office
viewpoint
admin support
driver's license
High School Diploma, GED or equivalent
Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful
1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry
Valid Drivers' License required
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1940
Year Established
The company was established over 80 years ago, marking its long-standing presence in the construction industry.
A leading player in delivering complex, high-quality construction projects on time and within budget.
Known for excellence across commercial, residential, industrial, and healthcare sectors.
Work spans hospitals, schools, office buildings, and mixed-use developments.
Innovative approach with technology and detailed planning ensures project success.
Committed to fostering long-term relationships with clients, contractors, and suppliers through reliability.
Excels in projects requiring unique technical expertise.
Culture + Values
Safety is our #1 priority, and we promote a culture where safety is never compromised.
Integrity drives our actions, ensuring transparency, honesty, and trustworthiness in all we do.
We are committed to delivering exceptional value for our clients, driven by a passion for excellence.
We foster teamwork and collaboration to deliver superior results and long-term success.
Continuous improvement is key to our success, and we encourage innovation and efficiency in everything we do.
Environment + Sustainability
2050
Net Zero Target
Commitment to achieving net zero carbon emissions by 2050.
Committed to sustainability and environmentally responsible practices.
Works with clients to deliver energy-efficient and sustainable solutions on every project.
Integrates green building practices and collaborates with sustainable construction partners.
Employs energy-efficient technologies and materials to enhance project sustainability.
Inclusion & Diversity
is dedicated to building an inclusive and diverse workforce.
strives for gender equality and diversity in leadership and management roles.
supports programs to advance the recruitment, development, and retention of women in construction.