Office/Project Administrator

• Understand the relationship between budget, contracts, and invoicing.
• Monitor office supplies inventory and place orders as needed. This includes but is not limited to weekly kitchen food ordering, monthly office supply ordering, and ad hoc office supply ordering.
• Organize food and beverage needs for meetings.
• Consistently cleans and keeps the office tidy including kitchen and communal areas.
• Prepare the office for client and company meetings.
• Perform general office duties including answering phones, responding to emails, and managing mail correspondence.
• Take clear notes during meetings that identify action items and items of record.
• Manage and coordinate office events/meetings (on and off site).
• Organize project documents, communications, and scheduling.
• Prepare clear and actionable emails, updates, meeting agendas, meeting minutes, and follow ups.
• Support onboarding of new projects and project team members, ensuring all administrative processes are in place.
• Greet and assist visitors in a professional and friendly manner.

The ideal candidate should have ~1 year of experience in office administration, project coordination, architecture, construction management, or related professional services. The Office/Project Administrator role is tailored to the needs of the office and the needs of each project through administrative coordination, documentation, communication, and logistical management.

Work requires some light lifting (up to 25 lbs.), standing, walking, stooping, kneeling, reaching, keyboarding and repetitive hand motion, grasping, talking, and hearing at normal speaking levels. Work requires visual acuity to read and prepare data and figures, transcribe words and numbers, view information on a computer terminal, read, operate office machines, and determine the accuracy and thoroughness of work.

Applicants should have strong written and verbal communication skills and be prepared to be an active team participant for both internal and external tasks.

• DBI brings unique clarity and care to the building process. In a complex industry, our unfailing dedication and experience help our team cut through unexpected challenges and share in great successes.
• Ability to maintain a professional demeanor.
• Proficiency in MS Office (Word, Outlook, PowerPoint, and Excel)
• Knowledge of Adobe Create Suite (InDesign, Illustrator, and Photoshop)
• Excellent time management, ability to multi-task and prioritize work.
• This role is primarily in the office but will require some travel in NYC to coordinate offsite events (~5%).
• Strong verbal and written communication skills, interpersonal, and administrative skills.
• Experience with budgets and expenses.

The salary range for this full-time role is $60-$65K per year. Ranges are determined by role and level depending on candidate’s experience and qualifications and represent a good faith effort to provide a fair and equitable salary. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, sex, disability, or marital status.

DBI Projects is seeking an Office/Project Administrator to join our growing professional services firm. This position offers the opportunity to develop strong administrative, coordination, and organizational skills while supporting a variety of capital projects. DBI Projects values a candidate who is proactive, detail-oriented, and motivated to take ownership of assignments while maintaining a results-driven attitude. The ideal candidate is a team player who enjoys supporting multiple stakeholders, managing project documentation, and helping to keep projects organized and on track.

• We have a team-oriented environment with regular social outings and events.
• We share a strong emphasis on training and continuing education opportunities – our teams’ strengths are our strengths.
• We provide a generous compensation package including a biannual bonus program, medical, dental, and vision insurance; disability insurance; life insurance; a company-matched 401(k)/Roth; and parental leave.