A leading construction company offering services in building, infrastructure, and energy sectors.
Provide estimating support and administrative assistance to the Estimating Department.
3 days ago ago
$21 - $32
Junior (1-3 years)
Full Time
Los Angeles, CA
Office Full-Time
Company Size
1,300 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Healthcare
Life Sciences
Affordable Housing
Aviation
Parking Structures
Industrial
Energy
Mass Timber Construction
Role
Description
bid management
subcontractor coordination
document control
mbe/wbe compliance
quantity surveying
proposal preparation
Assist with telephone contact of subcontractors
Maintain, log and file final bid files and budget/GMP files
Finalize and distribute formal post-bid reports
Participate in taking bid information on bid day
Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated
Maintain orderly plan room
Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day
Maintain subcontractor database
Coordinate w/printer vendors for blueline printing/ordering
Review and maintain MBE/WBE requirements on a bid-by-bid basis; maintain MBE/WBE program in conjunction with corporate coordinator
Set up bid/proposal serial number and official file
Type and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requested
Assist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.
Assist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up
Formalize and submit prospective job information sheet and associated documents for division and corporate review
Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis
Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications
Update subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department
Secure bidding documents as requested
Prepare proposals, bid packages, and mailings (MBE solicitations)
Perform quantity surveys as requested
Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheets
Maintain faxes in Bid Room
Assist in arranging and formalizing pre-bid bid team meetings; confirm attendance
Assist with maintaining good business relationship with suppliers and subcontractors
Requirements
high school
word processing
spreadsheets
clerical
business writing
verbal english
High School Diploma or equivalent
Working knowledge of general office procedures and office machines
Two years of business or secretarial school, or the equivalent combination of training and experience
Proficient in knowledge and use of word-processing and spreadsheet software
Minimum two years secretarial or clerical experience in addition to above training
Ability to keyboard 45 wpm accurately
Proficient in written communications skills, including business writing skills
Proficient in English verbal communication skills, including professional telephone manner
Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
130+ Years
Established as a Construction Leader
Pioneered the industry and built a legacy of trust and expertise over a century of operation.
$10 Billion
Annual Project Value Delivered
Demonstrates consistent performance and scale in managing large and complex construction projects.
Tackles projects ranging from high-rise buildings to energy facilities with a diverse portfolio.
Known for adaptability in delivering both traditional and cutting-edge projects.
Operates across multiple sectors, including residential, commercial, energy, and industrial developments.
Combines technical knowledge with a focus on quality and value in every project.
Recognized for expertise in large-scale infrastructure, such as bridges, airports, and transport hubs.
Achievements include iconic skyscrapers and sustainable energy projects.
Culture + Values
Safety is our top priority and a core value.
We are committed to teamwork and collaboration.
We believe in delivering exceptional quality.
We prioritize innovation and continuous improvement.
We are dedicated to building lasting relationships with clients, partners, and communities.
Integrity and honesty guide our decisions and actions.
We value diversity and respect different perspectives.
We invest in our people through training and development.
Environment + Sustainability
Net-zero by 2040
Carbon emissions commitment
Targeting complete elimination of carbon emissions by 2040.
200+ LEED-Certified
Sustainable building achievements
Accomplished over 200 LEED认证的建设项目,彰显绿色环保理念。
Focusing on reducing energy consumption, waste, and water usage in its operations.
Actively implementing sustainable building practices, including LEED certification for projects.
Working to minimize environmental impact across all stages of construction, from design to delivery.
Inclusion & Diversity
25% Women
Leadership Representation
Swinerton has achieved significant representation of women in leadership roles within the company.
Committed to creating an inclusive workplace and promoting diversity at all levels.
Aims to increase diversity in its talent pipeline through outreach programs and strategic partnerships.
Monitors and reports on diversity metrics with a focus on growth in underrepresented groups.