Estimating Coordinator

Description

• Assist with telephone contact of subcontractors
• Maintain, log and file final bid files and budget/GMP files
• Finalize and distribute formal post-bid reports
• Participate in taking bid information on bid day
• Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated
• Maintain orderly plan room
• Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day
• Maintain subcontractor database
• Coordinate w/printer vendors for blueline printing/ordering
• Review and maintain MBE/WBE requirements on a bid-by-bid basis; maintain MBE/WBE program in conjunction with corporate coordinator
• Set up bid/proposal serial number and official file
• Type and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requested
• Assist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.
• Assist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up
• Formalize and submit prospective job information sheet and associated documents for division and corporate review
• Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis
• Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications
• Update subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department
• Secure bidding documents as requested
• Prepare proposals, bid packages, and mailings (MBE solicitations)
• Perform quantity surveys as requested
• Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheets
• Maintain faxes in Bid Room
• Assist in arranging and formalizing pre-bid bid team meetings; confirm attendance
• Assist with maintaining good business relationship with suppliers and subcontractors

Requirements

• High School Diploma or equivalent
• Working knowledge of general office procedures and office machines
• Two years of business or secretarial school, or the equivalent combination of training and experience
• Proficient in knowledge and use of word-processing and spreadsheet software
• Minimum two years secretarial or clerical experience in addition to above training
• Ability to keyboard 45 wpm accurately
• Proficient in written communications skills, including business writing skills
• Proficient in English verbal communication skills, including professional telephone manner
• Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance