Executive Assistant at Ventas, Inc. in Chicago, IL | USD90,000-115,000 | Kablio

Role

Description

meeting coordination

document prep

calendar management

travel arrangements

expense reporting

stakeholder liaison

Coordinate internal and external meetings, including agendas, supporting materials, catering, and technology setup; may attend meetings to capture notes and prepare follow-up documentation.
Draft, edit, and format emails, memos, presentations, and reports using Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); ensure accuracy, professionalism, and alignment with executive tone.
Welcome and host guests and visitors; coordinate logistics for visiting executives, clients, and partners.
Prepare and submit expense reports in compliance with company policy; track reimbursements and resolve discrepancies.
Manage calendars, including scheduling, rescheduling, and prioritizing meetings across time zones; anticipate changes and proactively adjust logistics.
Serve as a liaison between internal teams and external stakeholders; manage communications with discretion and professionalism.
Support ad hoc initiatives and cross-functional projects as assigned; conduct research and assemble materials for executive briefings and presentations.
Arrange domestic and occasional international travel, including flights, hotels, ground transportation, and itineraries; ensure seamless execution and timely updates.

Requirements

microsoft office

bachelor's

5+ years

executive assistant

chicago

communication

Strong written and verbal communication skills with high level of integrity, discretion, and professionalism.
Advanced proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, and Excel.
Must be legally authorized to work in the United States without need for employer sponsorship now or in the future.
Bachelor’s degree in Business Administration, Communications, or related field.
Minimum of 5 years of experience as an Executive Assistant providing support to multiple people, ideally within financial services , IT, or professional services.
Willingness to adapt and thrive in a blended work environment with 3-days in office, seamlessly transitioning between remote work and in-office operations.
Proven ability to manage multiple priorities in a fast-paced, high-pressure environment.
Must be located in Chicago, IL surrounding area or willing to relocate for the duration of employment.

Benefits

Flexibility to extend working hours as needed to meet the on-call demands of senior leadership, including after-hours communication and coordination.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

no sponsorship provided; must be legally authorized to work in the united states.

Security clearance

Information not given or found

Company

Overview

$44B portfolio

Real estate holdings

The company has assembled a large portfolio across North America and the UK.

86,000 seniors

Seniors supported

Provides housing for seniors in expertly operated communities.

40 million visits

Annual patient visits

Facilitates millions of patient visits annually at outpatient medical and research campuses.

19% returns

Annualized returns

Delivers strong returns for shareholders since 2000.

Over 25 years, it assembled a portfolio across North America and the UK, including ~1,400 properties across four key asset types.
Its outpatient medical and research campuses span ~22 million sq ft.
In its triple‑net healthcare holdings, it provides roughly 10,000 beds and 2.4 million patient days each year.
Through its institutional private capital platform, it manages $5 billion in third‑party assets.

Culture + Values

90% Coverage

Health Benefits

Employees receive premium health coverage with 90% of the plan's cost covered by the company.

20 Days PTO

Paid Time Off

Employees are entitled to a minimum of 20 days of paid time off annually for rest and personal well-being.

4% Match

Retirement Savings

The company matches 4% of employees' contributions to their 401(k) plan, fostering financial preparedness.

Collaboration
Respect
Commitment to excellence
Hybrid work schedule (2 days remote, 3 days in-office)

Environment + Sustainability

100% Renewable by 2035

Energy Commitment

Aims to source all electricity from renewable or zero-carbon sources by 2035, reflecting a strong commitment to clean energy.

60% Renewable by 2030

Energy Procurement

Already procures 60% of its energy from renewable sources, demonstrating significant progress toward sustainability goals.

$60M Investment

Energy Efficiency

Invested $60 million in upgrades since 2018, achieving a 15% return on investment, showcasing financial and environmental benefits.

>95% Natural Gas Reduced

Carbon Emissions

Plans to reduce natural gas consumption by over 95% by 2040, marking a dramatic shift toward low-carbon operations.

Net‑zero operational carbon emissions target by 2040
Annual same‑store energy intensity reduction >5% (2018–2020)
Property‑specific net‑zero roadmaps for ~800 properties using machine learning and physics‑based modeling
219 + certified green buildings
Awards: CDP A‑List; ENERGY STAR Partner of the Year; #1 Healthcare REIT in GRESB since 2017; Nareit Leader in the Light

Inclusion & Diversity

36% Women

Board Composition

Women account for 36% of the board of directors.

45% Diverse

Board Diversity Metrics

The board is 45% diverse by gender or ethnicity.

Established DEI committee; unconscious‑bias training for interviewers
Enhanced applicant‑tracking system providing candidate diversity metrics
Strengthened relationships with HBCUs to diversify recruitment
Listed on Bloomberg Gender Equality Index for multiple consecutive years

Articles

Investor Relations

Careers

Company Overview

Role

Description

meeting coordination

document prep

calendar management

travel arrangements

expense reporting

stakeholder liaison

Coordinate internal and external meetings, including agendas, supporting materials, catering, and technology setup; may attend meetings to capture notes and prepare follow-up documentation.
Draft, edit, and format emails, memos, presentations, and reports using Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); ensure accuracy, professionalism, and alignment with executive tone.
Welcome and host guests and visitors; coordinate logistics for visiting executives, clients, and partners.
Prepare and submit expense reports in compliance with company policy; track reimbursements and resolve discrepancies.
Manage calendars, including scheduling, rescheduling, and prioritizing meetings across time zones; anticipate changes and proactively adjust logistics.
Serve as a liaison between internal teams and external stakeholders; manage communications with discretion and professionalism.
Support ad hoc initiatives and cross-functional projects as assigned; conduct research and assemble materials for executive briefings and presentations.
Arrange domestic and occasional international travel, including flights, hotels, ground transportation, and itineraries; ensure seamless execution and timely updates.

Requirements

microsoft office

bachelor's

5+ years

executive assistant

chicago

communication

Strong written and verbal communication skills with high level of integrity, discretion, and professionalism.
Advanced proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, and Excel.
Must be legally authorized to work in the United States without need for employer sponsorship now or in the future.
Bachelor’s degree in Business Administration, Communications, or related field.
Minimum of 5 years of experience as an Executive Assistant providing support to multiple people, ideally within financial services , IT, or professional services.
Willingness to adapt and thrive in a blended work environment with 3-days in office, seamlessly transitioning between remote work and in-office operations.
Proven ability to manage multiple priorities in a fast-paced, high-pressure environment.
Must be located in Chicago, IL surrounding area or willing to relocate for the duration of employment.

Benefits

Flexibility to extend working hours as needed to meet the on-call demands of senior leadership, including after-hours communication and coordination.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

no sponsorship provided; must be legally authorized to work in the united states.

Security clearance

Information not given or found

Company

Overview

$44B portfolio

Real estate holdings

The company has assembled a large portfolio across North America and the UK.

86,000 seniors

Seniors supported

Provides housing for seniors in expertly operated communities.

40 million visits

Annual patient visits

Facilitates millions of patient visits annually at outpatient medical and research campuses.

19% returns

Annualized returns

Delivers strong returns for shareholders since 2000.

Over 25 years, it assembled a portfolio across North America and the UK, including ~1,400 properties across four key asset types.
Its outpatient medical and research campuses span ~22 million sq ft.
In its triple‑net healthcare holdings, it provides roughly 10,000 beds and 2.4 million patient days each year.
Through its institutional private capital platform, it manages $5 billion in third‑party assets.

Culture + Values

90% Coverage

Health Benefits

Employees receive premium health coverage with 90% of the plan's cost covered by the company.

20 Days PTO

Paid Time Off

Employees are entitled to a minimum of 20 days of paid time off annually for rest and personal well-being.

4% Match

Retirement Savings

The company matches 4% of employees' contributions to their 401(k) plan, fostering financial preparedness.

Collaboration
Respect
Commitment to excellence
Hybrid work schedule (2 days remote, 3 days in-office)

Environment + Sustainability

100% Renewable by 2035

Energy Commitment

Aims to source all electricity from renewable or zero-carbon sources by 2035, reflecting a strong commitment to clean energy.

60% Renewable by 2030

Energy Procurement

Already procures 60% of its energy from renewable sources, demonstrating significant progress toward sustainability goals.

$60M Investment

Energy Efficiency

Invested $60 million in upgrades since 2018, achieving a 15% return on investment, showcasing financial and environmental benefits.

>95% Natural Gas Reduced

Carbon Emissions

Plans to reduce natural gas consumption by over 95% by 2040, marking a dramatic shift toward low-carbon operations.

Net‑zero operational carbon emissions target by 2040
Annual same‑store energy intensity reduction >5% (2018–2020)
Property‑specific net‑zero roadmaps for ~800 properties using machine learning and physics‑based modeling
219 + certified green buildings
Awards: CDP A‑List; ENERGY STAR Partner of the Year; #1 Healthcare REIT in GRESB since 2017; Nareit Leader in the Light