Irving Oil
International refining and marketing company operating large refineries and fueling networks across North America and Europe.
Process and reconcile inbound inventory, ensuring accurate records and coordination.
1 days ago
Junior (1-3 years)
Full Time
Lebanon, New Hampshire, United States
Onsite
Company Size
3,277 Employees
Service Specialisms
Energy Distribution
Retail Services
Fuel Supply
Energy Solutions
Sector Specialisms
Wholesale
Specialty Fuels
Propane
Heating Oil
Liquid Asphalt
Jet Fuel
Marine Gas Oil
Bunker Fuel
Role
Description
inventory receipt
record keeping
discrepancy resolution
po monitoring
adjustments processing
month‑end reconciliation
As an Inventory Receivables Coordinator, you will process and reconcile incoming inventory, ensuring accuracy and completeness before items are posted into the system. Your success will be measured by how promptly and accurately you verify inventory receipts and maintain up‑to‑date records, while collaborating effectively with staff, procurement teams, and suppliers.
- Accurately receive, process, and reconcile inbound inventory using established procedures
- Verify purchase orders, packing slips, and bills of lading for product accuracy before system entry
- Maintain up‑to‑date records of incoming materials, including quantities, product codes, and vendor information
- Investigate and resolve discrepancies between physical inventory and system records with warehouse and procurement teams
- Monitor pending receipts, open PO statuses, and vendor delivery schedules to ensure timely posting
- Process inventory adjustments, returns, and corrections with appropriate documentation
- Support month‑end inventory reconciliation and audit requirements in collaboration with various teams
- Communicate with suppliers, drivers, and internal teams to address delivery issues, shortages, or damaged items
Requirements
excel
detail-oriented
multitasking
analytical
inventory management
supply-chain
- Proficient in MS Office, especially Excel
- Exceptional attention to detail and data‑entry accuracy
- Ability to multitask and manage time in a deadline‑driven environment
- Strong analytical, problem‑solving, and decision‑making skills
- Collaborative work style with cross‑functional teams including warehouse, procurement, and finance
- 3–5 years of inventory management, receivables coordination, or similar administrative/operations experience
- Experience in warehouse, distribution, logistics, transportation, or supply‑chain environments preferred
- Familiarity with inventory control processes, purchase‑order systems, and reconciliation workflows
Benefits
We welcome talented individuals to join our community; even if you don’t see a current opening, you can submit your contact information and resume for future consideration. Our commitment to doing good business extends to supporting the communities we serve through volunteer opportunities, donation matching, and other charitable initiatives.
- Onsite collaborative work environment that supports individual growth
- Competitive compensation with annual bonus and 401(k) match up to 4%
- Flexible Benefits Plan effective first day of month after hire with three coverage levels
- Paid vacation with option to purchase additional days
- 24/7 wellness support via Employee & Family Assistance Program
- Paid volunteer day, company volunteer opportunities, and donation matching program
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1924
Year Established
Began operations as a regional lubricant supplier.
300,000 bpd
Refinery Capacity
Operates Canada's largest refinery with a capacity of 300,000 barrels per day.
900+
Gas Stations
Maintains a vast network of over 900 gas stations across multiple regions.
$172M
Project Investment
Conducted a major refinery upgrade costing US $172 million, involving thousands of workers.
- Specializes in refining, fuel distribution, marine shipping, trucking logistics, and infrastructure development.
- Strong history of vertical integration, managing everything from refining to retail, shipping, and terminal operations.
- Notably one of the first adopters of unleaded and low‑sulphur gasoline in North America, showing early innovation.
- Privately held by the Irving family, it remains independent while evolving its assets and expanding in Europe via Top Oil.
Culture + Values
- Safety is our top priority.
- Integrity: We act with honesty and transparency.
- Teamwork: We work together to achieve shared goals.
- Excellence: We strive for continuous improvement.
- Accountability: We take ownership of our actions.
- Customer Focus: We are committed to meeting the needs of our customers.
Environment + Sustainability
Net-Zero by 2050
Greenhouse Gas Emissions Target
Aiming to achieve net-zero greenhouse gas emissions by the year 2050.
- Investing in renewable energy, including biofuels and hydrogen.
- Reducing carbon intensity in refining operations.
- Working to reduce waste and improve recycling across operations.
- Engaging in biodiversity preservation and water stewardship programs.
Inclusion & Diversity
- Aims to foster a diverse and inclusive workplace.
- Focuses on creating an environment where all employees feel valued and respected.