Project Administrator

Description

• Use software to assist project managers in managing project budgets.
• Ensure work is completed in accordance with FDOT specifications.
• Prepare/review contracts, professional services agreements and sub-consultant agreements prior to signature and follow up on executed agreements.
• Track proposals and opportunity pipelines within CRM software, track purchase orders, invoice clients, run financial reports, revenue recognition, and track and coordinate sub-invoice payments.
• Troubleshoot billing inquiries with clients.
• Prepare application paperwork and submit application packages to various agencies, boards, and committees with jurisdiction over project work.
• Prepare invoice and QA/QC reviews.
• Coordinate with other departments and disciplines within the firm as needed.

Requirements

• Possess strong Excel spreadsheet skills.
• Prior AEC experience preferred.
• Experience with BST and CRM (client relationship management) software is a plus.
• Effective communication skills.
• Associate or bachelor’s degree in engineering technology or related field preferred.
• Prior experience with FDOT required.
• High level of dependability with a strong ability to prioritize tasks.
• Ability to work with multiple project managers and within deadlines.
• Valid US driver's license required.
• 5+ years of transportation construction experience required.
• Ability to work overtime as required.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
• Self-motivated, detailed oriented with strong organizational and time management skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance