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Executive Assistant
Calportland
The Executive Assistant is responsible for providing comprehensive support to the Chief Operating Officer, including managing complex calendars, coordinating high-priority meetings, handling sensitive communications, and assisting with key strategic initiatives.
16d ago
Experienced (8-12 years), Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Las Vegas, NV
Office Full-Time
Company Size
4,000 Employees
Service Specialisms
Cement production
Ready‑mixed concrete supply
Aggregates
Asphalt
Construction services
Mobile plant operations
Technical services
Turnkey solutions
Sector Specialisms
Cement Production
Concrete
Asphalt
Construction Materials
Infrastructure
Building Materials
Ready Mixed Concrete
Aggregates
Role
What you would be doing
workflow streamlining
report preparation
meeting briefing
calendar management
meeting logistics
travel coordination
- Anticipate the needs of both executives, providing proactive solutions to support daily operations and decision-making
- Help streamline operational workflows by managing key administrative tasks such as document filing, office supply management, and systems organization
- Prepare reports, presentations, and other documents as needed for executive meetings, board meetings, and high-level discussions
- Prepare executives for meetings, ensuring they are fully briefed on the agenda, attendees, and key discussion points
- Assist in coordinating cross-functional teams, ensuring alignment with the organization’s strategic goals
- Prepare and manage correspondence on behalf of both executives, including emails, phone calls, and meeting notes
- Manage the CEO and COO’s calendars, including scheduling, rescheduling, and prioritizing appointments, meetings, and travel
- Act as a liaison between the executives and senior leadership, as well as external stakeholders, maintaining effective communication at all levels
- Support the coordination of company events, corporate communications, and executive-related social engagements
- Collaborate with other departments to gather information and insights necessary for decision-making processes
- Support the executives in managing both business and personal matters as needed, ensuring discretion and respect for privacy
- Organize and coordinate meetings, including logistics, agendas, and materials for both internal and external parties
- Handle sensitive information with the utmost confidentiality and professionalism
- Assist in tracking and coordinating progress on key strategic initiatives and organizational projects led by the CEO and COO
- Build and maintain relationships with senior leadership, department heads, and external partners to ensure smooth operations and communication
- Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness
What you bring
sap
bachelor's
microsoft office
english proficiency
problem solving
confidentiality
- Experience with SAP
- Associate or Bachelor degree in Business Administration or equivalent experience
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), and project management tools
- Ability to handle employee and company services confidentially
- Excellent English communication skills, both written and verbal
- Excellent computer, math, and organizational skills
- Self-starter with the ability to prioritize workload in an efficient manner
- Ability to operate all types of office equipment (computer, copier, scanner)
- Strong problem-solving abilities, with a proactive and solution-oriented mindset
- Ability to perform multiple tasks in a busy office environment, which may include distractions, interruptions, and noise
- low-cost premiums even for family coverage
- Paid sick/vacation/holiday
- Company-paid life/AD&D insurance
- Medical, Dental, Vision
- 401k/Company Funded Pension Program (program is dependent upon location and job type)
- Company-paid short-term disability
- Employee Assistance Program (EAP)
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check.
People also searched
Company
Overview
- A leading provider of building materials in the Western U.S., specializing in cement, concrete, aggregates, and related products.
- Established over a century ago, the company has grown into a key player in the construction industry with a strong presence in the Western U.S.
- Operations span construction projects, providing materials for roads, bridges, commercial buildings, and residential developments.
- Known for innovation in sustainable construction materials and solutions with state-of-the-art facilities.
- Diverse portfolio includes public infrastructure, large-scale residential developments, and complex commercial ventures.
- Operates a network of plants and quarries, ensuring products reach clients across a wide geographical area.
- A significant contributor to regional economic development, playing a pivotal role in building and maintaining critical infrastructure.
- Integrity – We do the right thing even when no one is watching.
- Safety – We are committed to the health and safety of our employees and communities.
- Teamwork – We collaborate and leverage our collective strengths to achieve success.
- Accountability – We take ownership of our actions and outcomes.
- Customer Focus – We are committed to delivering exceptional service and building long-term relationships.
- Innovation – We continuously strive to improve our processes and technology.
- Sustainability – We are dedicated to environmental stewardship and creating a positive impact on future generations.
2050
Net Zero Target
Aims to achieve net zero emissions.
15%
CO2 Reduction Target
Targeting a 15% decrease in CO2 emissions.
- Use of alternative fuels in operations to decrease carbon footprint.
- Efforts to enhance water conservation in production processes.
- Implementation of energy-efficient technologies across facilities.
- Ongoing commitment to reducing waste and enhancing recycling programs.
- Commitment to fostering a diverse and inclusive workplace culture.
- Active recruitment of women and underrepresented minorities into leadership roles.
- Annual diversity and inclusion training programs for all employees.
- Partnerships with organizations that promote workforce diversity.
- Regular assessments to track gender representation and pay equity.
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