Executive Project Administrator

Description

• Support budgeting activities by tracking expenses, preparing summaries, and assisting with financial documentation.
• Prepare reports, meeting materials, presentations, and project documentation.
• Uphold confidentiality and handle sensitive information with discretion.
• Serve as the primary point of contact between executives, internal teams, and external partners.
• Assist with strategic planning by gathering data, conducting research, and compiling information.
• Track project progress, identify potential risks or delays, and escalate issues when necessary.
• Manage incoming communications, prioritize requests, and respond on behalf of executives when appropriate.
• Coordinate and manage executive-level projects, ensuring timelines, deliverables, and objectives are met.
• Schedule and coordinate meetings, conference calls, and events for executive leadership.
• Monitor deadlines and follow up with teams to ensure completion of assigned tasks.
• Maintain organized project files, documentation, and task lists.

Requirements

• 2–4 years of experience in administrative, project coordination, or executive support roles.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Experience in project coordination, construction management, executive support, or related roles preferred.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new software.
• Excellent written and verbal communication abilities.
• Professional demeanor and strong interpersonal skills.
• Strong problem-solving skills and the ability to anticipate needs.
• Ability to work independently and proactively in a fast-paced environment.
• Associate or bachelor’s degree preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance