Conference & Events Coordinator

Description

• Liaison between the site employees planning the event and is their partner in logistics: aligning on event expectations, themes, and making sure the events are a success.
• Greets and directs all visitors with enthusiasm, professionalism, and courtesy.
• Supports other teams and Events Coordinator in resolving any customer service issues quickly and to the satisfaction of the client.
• Provide expertise, support, and guidance in areas such as menu planning, room selection and set-up, sourcing and securing vendors, logistical planning, and day-of execution.
• Provides support to the facility and hospitality teams as required.
• Maximizing meeting space utilization by supporting the bookings and meeting space management process, and working with customers and the team to effectively use meeting space, including addressing space conflicts and negotiating space needs.
• Ensures that the setup of chairs, tables, stages, decorations, or other equipment is per the client's requirements and in accordance with applicable safety, fire, health, and building codes.
• May perform other support duties and functions as assigned, such as administration, tenant services, clerical, printing/copying, reception, and answering phones.
• Provides a very positive and professional first impression to client personnel and visitors.
• Supporting day-of execution, including coordination with team/vendors, last-minute logistical needs, ensuring effective set-up/execution of the event, and providing course-correcting instructions/directions, when needed.
• Keep meetings, events, and all related areas neat and orderly, and manage vendor work on-site.
• Managing and fostering relationships with the team, vendors, customers, and other key stakeholders through effective communications, collaboration, and engagement with the purpose of delivering a "best in class" event experience.
• Assist with visitor registration, manage guest visitors, and coordinate catering and event logistics.
• Responds to internal clients’ questions, requests, and complaints in a timely manner.

Requirements

• Strong proficiency with MS Office Suite (MS Word, Excel, and PowerPoint)
• Ability to maintain a positive attitude under pressure.
• Associate degree preferred or equivalent experience 3+ years preferably in hospitality or event planning or logistics, or trade shows
• Ability to develop positive working relationships with clients and vendors.
• Strong oral and written communication skills.
• Knows the importance of organization, prioritization, and multitasking in relation to performing an efficient and effective job.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance