Contract Administrator
Ptag
Support contract drafting, onboarding, and admin tasks for consultants in Portland, ME
2 days ago ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Portland, ME
Office Full-Time
Company Size
100 Employees
Service Specialisms
Project Management
Consulting
Engineering
Architecture
Technical Services
Turnkey
Sector Specialisms
Oil & Gas Pipelines and Facilities
Offshore / Onshore Oil & Gas Gathering, Processing and Treatment Plants
Open Pit Oil, SAGD and Insitu Sites
Petrochemical Processing and Industrial Plants
Power Generation Projects – Nuclear
Power Generation Projects – Thermal
Power Generation Projects – Renewable
Power Generation Projects – Hydroelectric
Role
What you would be doing
onboarding
contract management
logistics coordination
consultant liaison
database update
inventory management
- Prepare and distribute on-boarding information to consultants
- Assist with drafting Contracts, Addendums and Schedules
- Coordinate logistics for background checks, drug and alcohol testing, health & safety training and any other Client and/or PTAG onboarding requirements
- Coordinate and track the finalization of contracts as required by Account Managers
- Primary point of contact for Consultants regarding logistical issues
- Coordinate relocation and redeployment of new employees/consultants as needed
- Assist with receiving, reviewing and tracking insurance certificates and endorsements for compliance with requirements and pending expirations
- Update company database with new hire information
- One-on-one pre-start meetings with Consultants in person or via teams to ensure all logistical and technical issues are addressed prior to starting a new assignment
- Communicate with other departments to gather necessary information to onboard employees/consultants onto new projects and assignments
- Manage office inventory and distribute Consultant supplies (shipping laptops/tablets, etc.)
- Document maintenance of Contracts, Addendums and Work Authorizations
What you bring
degree
vms
ms office
contracts
communication
confidentiality
- High degree of discretion dealing with confidential information
- Ability to provide timely and accurate feedback to Reporting Manager, Consultants, Employees and Account Managers
- Pleasant and professional demeanor with an ability to work cooperatively with others.
- College or University diploma or degree in Contracts Administration, Project Management or Business Administration
- Excellent written and verbal communication skills – willingness and ability to pick up the phone when necessary to resolve issues and follow up with Consultants and Employees
- Familiarity with Vendor Management Systems (VMS) preferred
- Good understanding of contracts and contracts administration
- Ability to multi-task and adhere to deadlines when required
- Proficient in MS Office (Word, Excel, PowerPoint)
- Exposure to industry-leading clients and partners.
- Employee Share Purchase Plan (ESPP).
- Competitive compensation and comprehensive benefits package.
- 40-hour work week – 8:30 to 5:00 – Monday to Friday
- Hybrid roll – expected to be in the office 2-3 times per week or on an as needed basis
- Full family benefits
- Flexible work environment and opportunities for advancement.
- Professional development supported
- Hands-on training provided
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- coordinate logistics for background checks, drug/alcohol testing, health & safety training, and other onboarding requirements
Company
Overview
- Founded with a vision to deliver innovative and impactful solutions for complex infrastructure projects.
- Focused on providing tailored project management and engineering expertise across key industries.
- Specializes in the energy, water resources, industrial, transport, and utilities sectors.
- Has successfully completed a wide range of projects from renewable energy developments to critical infrastructure upgrades.
- Known for its ability to manage large-scale projects with a focus on efficiency, quality, and safety.
- Stands out with its multidisciplinary approach, bringing together expertise in both engineering and project management.
- Integrity in all we do.
- Customer success drives us.
- We embrace creativity and innovation.
- Collaboration is key to achieving our goals.
- Excellence in execution is our standard.
- Continuous improvement is at the heart of our culture.
2030
Net Zero Target
Commitment to achieving a Net Zero carbon footprint by the year 2030.
- Committed to reducing environmental impact and improving sustainability.
- Focus on sustainable project management practices to minimize waste and energy consumption.
- Implementing eco-friendly technologies and solutions within operations.
- Focused on fostering a diverse and inclusive workplace.
- Committed to increasing female representation in leadership roles.
- Promoting an environment where everyone feels valued and respected.
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