Multi‑discipline engineering, architecture, design & consulting for public and private sector projects.
Provide administrative support, manage schedules, communications, and office tasks for the rail team.
7 days ago ago
Junior (1-3 years)
Full Time
Conshohocken, PA
Office Full-Time
Company Size
2,600 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Construction Services
Technical Services
Sector Specialisms
Civil/Site Engineering
Architecture
Transportation
Survey/Geospatial
Infrastructure
Governmental
Geotechnical/Environmental
Telecommunications
Role
Description
mail distribution
phone management
document preparation
client communication
standards enforcement
database maintenance
Scan, save and distribute all incoming mail to the appropriate person.
Manage telephone calls for assigned staff, as required.
Assist with submitting and receiving deliverables via various processes and procedures.
Act as a liaison with Corporate Services.
Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.
Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.
Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Communicate with clients as directed by Project Manager.
Assist Human Resources with new hire tasks such as workspace set up.
Perform scanning and filing duties.
Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.
Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.
Assist in updating and maintaining internal and client databases.
Requirements
0-3 yrs
associates
vocational
notary
english
0-3+ years of related office experience.
Associates/Vocational or related training education.
Notary public preferred.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1984
Year Established
The company was established in 1984 as Maser Consulting.
Revenue near $500M
Annual Revenue
The company's annual revenue approaches half a billion dollars.
75 offices nationwide
National Presence
The company operates across 75 offices in the country.
8 key domains
Industry Expertise
The company excels across eight key sectors like buildings and infrastructure.
As a subsidiary of Colliers, it harnesses advanced tech to shape public and private infrastructure.
Engineers, architects, and experts collaborate on site development, geotechnical studies, and telecom utilities.
Typical projects include transportation corridors, industrial facilities, and public sector designs.
Headquartered in the iconic Bell Labs complex, blending industry and innovation.
Culture + Values
Advancement
Quality
Teamwork
Safety
Responsiveness
Do What's Right
Work Together
Be Curious
Seek Excellence
Adapt and Grow
Be Safe and Well
Environment + Sustainability
100% Renewable
Energy Usage
All energy used in operations is sourced from renewable resources.
400+ LEED Projects
Certified Developments
Completed LEED certified projects across various locations.
24.8% Reduction
Emission Cuts
Reduction in Scope 1 & 2 emissions per square foot since 2021.
55 WELL Offices
Health-Safety Ratings
Offices achieving WELL Health-Safety Rating for healthier environments.
Joined World Green Building Council’s Net Zero Carbon Buildings Commitment (buildings net-zero no later than 2050; halve building emissions by 2030)
Net-zero operations target aligned with Science Based Targets initiative (Scopes 1, 2 and 3 reduction approved June 2023)
100+ LEED Accredited Professionals on staff
Offer services: net-zero energy, electrification & decarbonization strategy, whole-building life-cycle assessment, photovoltaic design, EV charging infrastructure, ASHRAE audits, energy modeling, commissioning/retro-commissioning, waste stream management, environmental site assessments
Inclusion & Diversity
Equal employment and advancement based on qualifications, skills, and abilities
Policies preventing discrimination; commitment to a nondiscriminatory workplace
Inclusive workforce where all contributions and differences are valued
Employee Resource Groups: Women’s Organization, Employee Experience Committee, Green Team, Wellness Program, Working Parents and Caregivers
Global Engagement Survey and structured action planning to inform D&I efforts
Unconscious bias training and accountability for interrupting bias
Sense of belonging for all employees regardless of background, gender, ethnicity, age, religion, sexual orientation, nationality, socioeconomic status, language, disability, experiences