Administrative Assistant

Description

• Document Handling
• Answer and route multi-line phone calls professionally.
• Create and edit basic documents, reports, letters, and spreadsheets using Microsoft Word and Excel.
• Manage internal calendars and schedule meetings.
• Ensure office and common areas are organized and stocked with necessary supplies.
• Greet visitors, clients, and vendors to ensure a positive first impression.
• Coordinate with vendors for maintenance or service needs.
• Process incoming and outgoing mail and packages.
• Assist with planning and organizing internal events or meetings.
• Perform routine data entry with accuracy.
• Scan, upload, and maintain electronic records.
• Maintain a clean and welcoming reception area.

Requirements

• Must be able to lift and move up to 50 lbs as part of mail room and supply duties.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Bilingual (English/Spanish) is a plus, but not mandatory.
• Exceptional verbal and written communication skills.
• Minimum 1 year of administrative or receptionist experience, ideally in a fast-paced setting.

Benefits

• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs
• Choice of Dental and Vision Coverage
• Competitive Pay
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Company Paid Time Off
• Company Paid Life Insurance
• Company 401K plan with Employer Contribution Match

Training + Development

Interview process

Visa Sponsorship

Security clearance