Assistant Facility Manager

Description

The Assistant Facility Manager will assist with the maintenance and operation of building services, ensuring assets are presented in optimal condition, repaired, used cost‑effectively, and serviced in line with statutory requirements. The role also delivers exceptional customer service and maintains the highest safety standards, working Tuesday to Saturday with 24/7 on‑call duties as needed.

• Build strong relationships with internal and external stakeholders and respond to requests promptly
• Review and mitigate identified risks regularly
• Support development and delivery of projects that foster a safe, sustainable, innovative culture
• Contribute to strategic asset plans and operational and capital expenditure budgets, monitoring and reforecasting as needed
• Create and approve work orders, tax invoices, and minor capital works contracts within delegated authority
• Conduct daily inspections of plant and equipment to ensure operational readiness
• Maintain asset presentation standards and safety levels
• Review proposed works to ensure compliance with specifications, NCC and statutory requirements and obtain approvals
• Prepare scopes of work for operational or minor capital projects, including documentation and data entry
• Escalate critical service interruptions with an understanding of customer impact
• Manage contractors and service providers, overseeing performance per Mirvac policies and procedures
• Maintain up‑to‑date statutory logs, asset registers and planners
• Apply NABERS rating scheme considerations at the asset level
• Assist with annual fire safety compliance certification
• Be on call 24/7, work weekends and handle after‑hours calls
• Serve as Duty Manager on evenings, weekends and public holidays as required
• Champion Mirvac values, leading by example and promoting a high‑performing collaborative environment

Requirements

The ideal candidate brings at least two years of facilities‑management experience, a solid understanding of Australian standards, BMCS systems and contractor management, along with strong commercial, organisational and communication skills, and a proactive, customer‑centric mindset.

• 2+ years experience in facilities management with an administrative or technical background
• Experience in a high‑volume role with conflicting priorities
• Knowledge of Australian Standards, NCC, HSE, DDA and other risk management issues
• Practical experience with BMCS systems
• Experience managing contractors, schedules and ensuring prompt payment
• Commercial and financial acumen
• Trade or tertiary qualifications preferred but not essential
• Customer‑centric focus with ability to develop and maintain exceptional stakeholder relationships
• Exceptional organisational skills with ability to prioritise work and meet deadlines
• Understanding of project management and risk management
• Adaptability to change, ambiguity and complexity
• Proactive, self‑motivated mindset with ability to solve issues and improve system efficiencies
• Strong written and verbal communication and interpersonal skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance