Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits
5%Bonus
Executive Assistant
Garver
Provide senior-level administrative support to the Director of Transportation's business line, managing calendars, travel, meetings, events, communication, and reports.
16d ago
Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Tulsa, OK
Office Full-Time
Company Size
1,000 Employees
Service Specialisms
Engineering
Architecture
Consulting
Design
Project Management
Construction services
Sector Specialisms
Aviation
Transportation
Buildings
Federal
Water and Wastewater Services
Surveying
Environmental Services
Planning
Role
What you would be doing
calendar management
event coordination
correspondence management
report generation
policy development
expense reporting
- Manage the Director of Transportation’s calendar and travel, coordinate meetings.
- Attend 4-5 major events per year to confirm all conference and client entertainment is executed as planned, with travel anticipated
- Screen and direct phone calls and e-mails, distribute correspondence.
- Manage the Transportation Team’s events schedule, taking responsibility for lodging and dining reservations, travel reservations and exhibit coordination.
- Generate and/or distributes ad hoc reports using various business systems or databases.
- Attend select meetings and take minutes.
- Drive and champion Garver culture initiatives (i.e. GarverGives, Connectedness, Wellness, etc.), act as a Garver and Transportation Business Line Ambassador.
- Draft and format internal and external messages from the Director.
- Provide updates and/or assist in the development of Transportation’s policies and procedures.
- Manage and prepare expense reports and timesheets for Transportation Director.
- Represent the organization in communications, meetings, and conferences as assigned.
- Manage information and coordination between Director and Transportation staff.
What you bring
document review
office equipment
communication skills
bachelor’s degree
support experience
time management
- Advanced document review for Garver conformity and quality assurance
- Knowledgeable in operating basic office equipment (phones, copiers, scanners, binding equipment, etc.)
- Strong oral and written communication skills
- Bachelor's degree in business management, administration or related field (required)
- 3+ years of direct senior or executive-level support experience (required)
- Time management, organizational skills, and multi-tasking
- Responsive internal and external customer service
- Proficient in written and verbal etiquette
- Advanced Microsoft Office Suite, to include Microsoft Teams and familiarity with CoPilot.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- 'potential background checks and drug screening'
People also searched
Company
Overview
Since 1961
Years of Expertise
Providing innovative engineering solutions for complex infrastructure projects.
Fastest-Growing
Top Engineering Firm in the U.S.
Consistently ranked as one of the fastest-growing firms in the industry.
- Specializes in transportation, utilities, and water resources.
- Helps shape major projects such as large-scale transportation networks, utility systems, and water treatment plants.
- Operates on a national scale, collaborating with public and private sector clients.
- Known for a hands-on approach, combining technical excellence with local community understanding.
- Engineers work on high-profile projects including urban transit systems, water resource management, and renewable energy developments.
- employee‑owned engineering, planning, and environmental services firm
- people‑first culture driving innovative, client‑first service
- Zweig Group Best Firm to Work For Legacy Status
- We’re invested in our people
- We’re invested in our communities
- We’re invested in our projects
- culture that allows you to develop, lead, live well, get rewards and most of all, have fun
- no public net-zero target or timeline found on website or LinkedIn
- offers full-scope environmental services including NEPA documentation, permitting, habitat evaluations, pollution prevention plans, spill prevention and wetlands/stream mitigation
- performs alignment studies and alternatives analysis to integrate environmental considerations during project development
- No publicly available DEI strategy or gender-related statistics on website or LinkedIn
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio