A/P Clerk

Description

Primary duties involve processing vendor invoices and check requests, generating payment reports, monitoring account billings, and maintaining vendor relationships. Additional responsibilities cover utility account setup, automatic payment management, invoice filing, address updates, and handling W‑9 and 1099 forms while keeping vendor data current in multiple accounting systems.

• Review, scan, code, and enter vendor invoices and check requests.
• Process, track, and mail checks.
• Generate weekly or bi‑weekly payment reports for invoice approvals.
• Monitor account and contract billings to ensure payments are current.
• Communicate with vendors, managers, and senior leadership to address inquiries.
• Investigate and resolve billing discrepancies, missing invoices, and outstanding checks.
• Set up and transfer utility service accounts.
• Establish and manage automatic and recurring payments.
• Maintain filing system for unpaid invoices.
• Update vendor address changes for new and existing associations.
• Collect and track W‑9 forms and process annual 1099 filings.
• Maintain vendor contact information in R365, QuickBooks, and Sage‑Intact.

Requirements

Key competencies include strong attention to detail, excellent written and verbal communication, and robust interpersonal skills. The role also demands solid organizational, problem‑solving, confidentiality, judgment, and time‑management abilities.

Candidates must have at least three years of accounting experience in a high‑volume setting and a high school diploma. Required knowledge includes accounts payable, Microsoft Word, Excel, Outlook, and basic office equipment operation, along with strong customer service and data‑entry skills. Flexibility for varied hours and overtime is essential, and familiarity with Sage‑Intact, QuickBooks Online, and R365 is preferred.

• Minimum three years of accounting experience in a high‑volume environment.
• High school diploma or equivalent required.
• Knowledge of accounts payable processes.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Familiarity with office equipment such as copier, fax, and phone.
• Strong customer service and data‑entry abilities.
• Preferred experience with Sage‑Intact, QuickBooks Online, and R365.

Benefits

The position is based in Corp TSG, Las Vegas, NV 89169, offering an hourly wage of $18.01. It requires a highly organized individual who can thrive in a fast‑paced environment with tight deadlines.

• Availability for flexible hours and overtime.

Training + Development

Interview process

Visa Sponsorship

Security clearance