Office/Facilities Co-ordinator

As our Office/Facilities Coordinator, you will provide a professional and welcoming service for the Institute’s London office, coordinating meetings and the services of the office.

• Managing health & safety, ensuring that the CIOB’s employees and visitors are fully compliant with Health & Safety and other relevant legislation.
• Acting on your own initiative to suggest improvements for facilities, health and safety in the London Office.
• Assisting with administrative support across a range of Governance team activities as required, including but not limited to Trustee events and any project work requiring governance involvement.
• Day-to-day facilities and services management of the London office, ensuring the cleanliness, safety and security of the office space at all times.
• Being first point of contact and coordinating access to the office, and issuing passes to staff and visitors.
• Providing a professional and welcoming service to all internal and external visitors to the office, including senior management and our Trustees.

• Strong organisation skills with the ability to remain calm under pressure, managing a busy workload and priorities accordingly.
• Ability to perform under pressure with tight deadlines and to perform individually as well as a part of a team.
• Experienced in a facilities and health and safety environment with the ability to manage day-to-day supplier relationships and processes.
• Strong IT skills - Word, Excel, PowerPoint, Outlook. Use of databases and SharePoint.
• Ability to write reports for internal and external use delivering information clearly and accurately with strong attention to detail.
• Excellent communication skills both written and verbal, with the ability to communicate effectively at all levels both internally and externally.
• Excellent administration skills, including diary, transport and accommodation management and scheduling complex programmes of appointments and meetings.

Working Hours: Full Time, 36 hours per week

Salary: £31,745 per annum

Ø Access to resources supporting wellbeing, including an Employee Assistance Programme and mental health first aiders.

We are proud to say that we hold a Gold Investors in People Award – which we really hope will show you our commitment to you as an employer.

Ø 25 days holiday (rising to 29 with service) plus bank holidays, a birthday day off, and Christmas closure.

Ø Private pension scheme with employer contributions and free pension advice.

Ø Enhanced family-friendly policies and life assurance.

Ø Private medical insurance (includes Online GP and Wellbeing Assistance) and a Health Cash Plan (includes dental and optical cashback).

• Generous Benefits Package:
• Recognition: We hold a Gold Investors in People Award, reflecting our commitment to your development and wellbeing.
• A Competitive Salary
• Development Opportunities: Learning and development tailored to your career growth.
• Inclusive Environment: We’re a disability-committed and EDI-focused employer, with values that celebrate diversity and inclusivity.