Your responsibilities will include archiving, controlling, and retrieving records as needed, ensuring that all documentation is easily accessible and up-to-date.
You will scan, image, index, and organise a wide range of documents, systematically classifying, sorting, and categorising them according to the project document control system.
Additionally, you will review the completeness and accuracy of all documents, performing quality checks and ensuring compliance with document control processes.
Maintaining Request for Information (RFI) logs and distributing RFI responses as appropriate will also be a key aspect of your responsibilities, helping to ensure clear and efficient communication across the project team.
You will provide regular status reports on documentation, updating stakeholders on the progress and workflow of various document-related tasks.
In this position, you will also be tasked with migrating files as required and supporting audit activities to maintain the integrity of project documentation.
Stay focused and carry out their tasks in a timely and accurate manner
Part of your duties will involve controlling the issuance of documents and securing the appropriate approvals before releasing any information.
Requirements
sharepoint
aconex
procore
p3
communication
bachelor's
Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
Strong communication and presentation skills – both verbal and written
Preferable to have experience working on construction sites
Involvement with large and complex projects from concept to delivery – P3 experience would be desirable
Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents
Ability to interact and coordinate with internal and external business partners
Experienced with EDMS (SharePoint, Aconex, ProCore)
Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment
Bachelor’s Degree and / or Diploma in Information Management