Document Controller

Description

• Your responsibilities will include archiving, controlling, and retrieving records as needed, ensuring that all documentation is easily accessible and up-to-date.
• You will scan, image, index, and organise a wide range of documents, systematically classifying, sorting, and categorising them according to the project document control system.
• Additionally, you will review the completeness and accuracy of all documents, performing quality checks and ensuring compliance with document control processes.
• Maintaining Request for Information (RFI) logs and distributing RFI responses as appropriate will also be a key aspect of your responsibilities, helping to ensure clear and efficient communication across the project team.
• You will provide regular status reports on documentation, updating stakeholders on the progress and workflow of various document-related tasks.
• In this position, you will also be tasked with migrating files as required and supporting audit activities to maintain the integrity of project documentation.
• Stay focused and carry out their tasks in a timely and accurate manner
• Part of your duties will involve controlling the issuance of documents and securing the appropriate approvals before releasing any information.

Requirements

• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
• Strong communication and presentation skills – both verbal and written
• Preferable to have experience working on construction sites
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Ability to interact and coordinate with internal and external business partners
• Experienced with EDMS (SharePoint, Aconex, ProCore)
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment
• Bachelor’s Degree and / or Diploma in Information Management

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance